Tender Title: Personal Ultrabook Supply
Reference Number: GEM/2025/B/6148386
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting tenders for the supply of Personal Ultrabooks to meet the technology needs of military applications. The primary objective of this tender is to procure high-performance computing devices that will enhance operational efficiency and support various functions within military divisions.
Scope of Work and Objectives
The scope includes the supply of two units of Personal Ultrabooks that meet specified technical and quality standards. The objective is to ensure that the supplied devices are suitable for rigorous military environments and provide robust performance, reliability, and portability. Specific focus will be on the quality of materials used and technological capabilities such as processing power, battery life, connectivity features, and security functionalities.
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- Must be a registered entity under applicable laws.
- Demonstrate experience in supplying similar high-performance electronic devices.
- Compliance with current ISO quality standards.
- Have adequate financial stability to execute the contract.
Technical Requirements
The Ultrabooks must meet the following technical specifications:
- Minimum processor specification (e.g., Intel i5 or equivalent).
- At least 8GB RAM with SSD storage of minimum 256GB.
- Long battery life with robust connectivity options (Wi-Fi, Bluetooth).
- Operating system compatibility as specified by the client.
Financial Requirements
Bidders are required to provide relevant financial documents verifying their capability to fulfill the contract. This includes:
- Valid financial statements from the last two years.
- Bank solvency certificates.
Document Submission Details
Interested bidders must submit their proposals including the technical and financial bid in a sealed envelope. All bids must adhere to the specified format and include necessary documents as stipulated in the tender guidelines.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and Startups by offering relaxations in some eligibility conditions and priority considerations during evaluation.
Evaluation Process
The evaluation of bids will be carried out based on:
- Compliance with technical specifications.
- Financial viability.
- Previous performance records. Bids will be scored based on a predefined evaluation matrix.
Delivery Locations
The delivery location for the Personal Ultrabooks will be specified in the final bidding documents. Bidders should factor in transportation logistics as part of their proposal.
Contact Information
For more information regarding this tender, potential bidders are encouraged to refer to the official channels of the Department of Military Affairs. Ensure that any queries or clarifications are directed to the appropriate contact points provided in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a proven track record of supplying similar high-performance electronic devices such as Personal Ultrabooks. Bidders must also produce documentation verifying compliance with ISO quality standards and demonstrate adequate financial stability through submission of their financial records.
Participants must provide necessary technical certificates indicating compliance with international quality and safety standards. Documentation proving adherence to specific technology benchmarks of the Personal Ultrabooks, along with past certificate records of supplied equipment, should be part of the bid submission.
The document submission process requires bidders to prepare a detailed proposal in a sealed envelope that includes technical and financial bids. Each bid must be formatted according to the specifications listed in the tender documents, ensuring all required documentation is included.
Bidders are expected to provide a performance security guarantee as part of the contract finalization process. This security is usually defined as a percentage of the total order value and serves as assurance against non-performance or breach of contract terms.
Micro, Small, and Medium Enterprises (MSEs) benefit from special considerations such as relaxed eligibility criteria and priority evaluation. These provisions aim to encourage MSE participation in the supply of Personal Ultrabooks, promoting local industry and innovation in accordance with governmental policies.
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