Tender Title: Supply of Cleaning and Maintenance Materials
Reference Number: 84ce2efc
Issuing Authority: Ministry of Defence, Department of Military Affairs
The Supply of Cleaning and Maintenance Materials tender, identified by the reference number 84ce2efc, aims to procure a range of cleaning and maintenance products for various operational needs within the defense sector. This initiative is spearheaded by the Ministry of Defence, specifically through the Department of Military Affairs. The primary objective is to ensure that all necessary cleaning and maintenance materials are available to maintain hygiene and cleanliness standards across various facilities.
Scope of Work and Objectives
The scope encompasses the supply of various cleaning products including but not limited to:
- Grass cutting wire and trimmer heads for grass cutting machines
- Bathroom cleaners
- Toilet cleaning tablets
- Glossy surface cleaning liquid
- Drain cleaning powder
- Black disinfectant liquid for outdoor drains
- Disposable water glasses
- Floor cleaning liquid
The products must meet specified quality standards to ensure effectiveness in enhancing the cleanliness and maintenance of defense facilities.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered entity in compliance with all local laws.
- Possess valid certifications and licenses necessary for the supply of cleaning and maintenance materials.
- Have a proven track record in fulfilling similar contracts.
Technical Requirements
Bidders are expected to adhere to strict technical requirements regarding product specifications. All cleaning materials must comply with relevant industry standards and be safe for use within various environments, particularly in military settings. Product efficacy, safety data sheets, and the environmental impact must be included in the proposals.
Financial Requirements
Bidders must provide detailed financial documentation, including but not limited to:
- A quotation that reflects competitive pricing aligned with the market.
- Proof of financial capability to execute the contract upon award.
- A complete breakdown of costs associated with each item in the supply list.
Document Submission Details
All documents required for the tender must be submitted electronically through the designated online portal. Bidders are advised to ensure all documents are completed accurately and submitted before the deadline. Late submissions will not be entertained.
Special Provisions
This tender provides special considerations for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the procurement process. They are encouraged to highlight their capabilities while submitting their bids.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria that may include:
- Technical suitability of the offered products.
- Compliance with quality standards.
- Pricing competitiveness and overall financial evaluation.
Delivery Locations
The cleaning materials specified in this tender will be delivered across various military installations, with the exact locations to be defined post-contract award.
Contact Information
For further inquiries regarding the tender, interested parties should consult the official contact channels provided on the issuing authority's website. All questions and clarifications must be directed appropriately to ensure compliance and understanding of the specifications.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the tender include being a registered entity with the necessary certifications to supply cleaning and maintenance materials. Bidders must demonstrate prior experience in similar contracts and ensure compliance with all relevant local regulations.
Bidders must provide valid certificates confirming compliance with industry and safety standards. This includes manufacturing licenses, environment safety certifications, and any required quality assurance documents, ensuring all products meet required safety measures.
The registration process involves completing the necessary forms available on the official procurement portal. Interested parties must ensure they provide accurate information and submit all relevant documents in accordance with the tender’s requirements to qualify.
Bidders must submit documents in PDF or DOCX format to ensure compatibility with the electronic submission system. It is vital to ensure that all documents are legible and appropriately organized to facilitate the review process effectively.
Payment terms will be discussed during the contract finalization stage. Typically, terms may include partial payments upon delivery of goods, with final payments contingent upon satisfactory completion of all deliverables as per the contract specifications.
This structured format allows for clarity and ease of understanding, ensuring potential bidders are well-informed about the tender specifics.
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