The GEM/2025/B/6180183 tender is issued by the Department of Military Affairs under the Ministry of Defence. This tender pertains to the procurement of specialized automotive components including complete motorized headlamps, door trims, pipes, outer handles, and fuel-water separators, specifically for the LV7 TATA vehicle series. The objective of this tender is to procure high-quality components that enhance the operational reliability and safety of military vehicles.
Scope of Work and Objectives
The primary scope of work includes the supply of the following components:
- LV7 TATA 283954440109 ASSY MOTORISED HEAD LAMP COMPLETE 24V LH
- LV7 STLN VF F-7865200 DOOR TRIM PANEL RH
- LV7 TATA 2154-4310-0101 ASSY PIPE
- LV7 TATA 2654-7230-0124 ASSY OUTER HANDLE LH
- LV7 TATA 278607989914 ASSY FUEL WATER SEPARATOR WITH VALVE
The contractor is expected to deliver a total quantity of 451 units across the item categories specified above. The key objectives include ensuring timely delivery, adherence to specified quality standards, and fulfilling military specifications.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific eligibility requirements including being a registered entity in accordance with the relevant statutory frameworks. Bidders must demonstrate prior experience in supplying similar automotive components and possess a valid quality management certification.
Technical Requirements
All proposed items must conform to the necessary technical specifications as defined in the tender documents. This includes compliance with safety and quality standards specific to military automotive components. A detailed technical proposal evidencing adherence to these specifications must be included along with the submission.
Financial Requirements
Bidders are expected to provide a detailed financial proposal, covering pricing, payment terms, and any applicable taxes. While evaluating bids, the total cost will be a crucial aspect of selection, ensuring that bids provide value for money without compromising quality.
Document Submission Details
The completed bid documents must be submitted in the specified formats as outlined in the tender notice. Bidders are also required to submit an Earnest Money Deposit (EMD) along with their proposals to demonstrate seriousness and commitment to fulfilling the contract if awarded.
Special Provisions
This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, aiming to encourage participation from smaller businesses in the sector. These provisions may provide relaxations in certain eligibility criteria or additional points during evaluation.
Evaluation Process
The evaluation process will be stringent, focusing on both the technical and financial merits of the bids received. Proposals will undergo a comprehensive review by a panel appointed by the Department of Military Affairs, which will assess the suitability based on quality, price competitiveness, and compliance with all requirements outlined in the tender documentation.
Delivery Locations
The location for delivery of all items will be specified by the Department of Military Affairs. Bidders must be prepared to meet delivery schedules and ensure that all items are delivered to the designated locations as per the contractual agreement.
Contact Information
For any queries regarding the tender, bidders are advised to refer to the official contact points provided in the tender documents to obtain accurate and specific information regarding submission formats, evaluation criteria, and any other clarifications needed.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in the supply of automotive components, and maintaining necessary quality certifications.
Bidders must possess certifications that demonstrate compliance with quality standards applicable to automotive components. This includes ISO certifications or other industry-recognized standards that validate the quality and reliability of the products offered.
To register for this tender, potential bidders must follow the registration process outlined in the tender documentation. This typically includes filling out the necessary forms and providing required documentation to establish eligibility.
The accepted document formats include standard file types such as PDF and Word. Bidders should ensure that all documentation is clearly legible and adheres to the submission guidelines specified in the tender notice.
Payment terms will typically be stipulated in the contract agreement post-award. Price evaluation will consider total cost and compliance with the financial proposal, ensuring value for money while meeting quality expectations as per military standards.
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