Tender Title: Supply of Various IT Equipment and Accessories
Tender Reference Number: ac57054d
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs seeks quotations for the supply of various IT equipment and accessories. The scope includes providing critical electronic components such as Head Colour HP 2010, Head Black 2010 HP, 12V 7AH Exide Batteries, 1KVA Luminous UPS, Keyboards, and Mice from HP. Furthermore, the tender encompasses additional specialized products like Kyocera drum units, charger rollers, cleaning blades, and heat rollers. The objective is to enhance the operational efficiency of the department by ensuring the supply of reliable and high-quality equipment.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered and licensed entity capable of supplying the aforementioned IT equipment.
- Demonstrate prior experience in similar contracts within the defense or related sectors.
- Maintain the necessary certifications and compliance with industry standards.
Technical Requirements
Bidders are required to provide specifications for each product listed in the BoQ (Bill of Quantities). This includes ensuring that all items meet the relevant quality standards and are compliant with the specifications set forth by the Department of Military Affairs. Each piece of equipment must be new and carry warranties as stipulated in the bidding documents.
Financial Requirements
Bidders must submit a financial proposal along with their technical bids. This should outline the pricing for individual items, delivery costs, and any additional charges. A sound financial standing and demonstrated ability to handle contracts of this nature are priorities as well.
Document Submission Details
All documents must be submitted in the prescribed format and presented in a clear and organized manner. The submission must include:
- Completed technical proposal
- Financial proposal
- Relevant certifications
- Company registration documents
Submissions should be made electronically through the designated platform indicated by the Department of Military Affairs.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may be provided with certain benefits in this bid process to encourage participation and support local industry. Startups are also encouraged to apply under the framework that promotes innovation and competition within the sector.
Evaluation Process
The evaluation process will include a thorough review of both the technical and financial proposals. Compliance with specifications, pricing, and delivery timelines will be critical evaluation criteria. The department reserves the right to request further clarifications or presentations from potential bidders as part of the assessment procedure.
Delivery Locations
The equipment is to be delivered directly to specified government facilities as outlined in the tender documentation. Successful bidders will be provided with a detailed list of delivery sites upon contract award.
Contact Information
For further inquiries and details regarding the tender, interested parties should refer to the official communication channels of the Department of Military Affairs. Up-to-date contact information can be found on the relevant government procurement website.
Tender BOQ Items
9 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsSimilar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the required products and demonstrating prior experience in similar contracts. Companies must also hold necessary certifications and comply with industry standards to ensure they can deliver high-quality and reliable equipment.
Bidders must provide relevant certificates which typically include company registration documents, manufacturer authorization (if applicable), and compliance certifications such as ISO standards. Additionally, financial statements demonstrating the bidder’s solvency may also be required during the evaluation process.
To register for participation, bidders should follow the submission guidelines meticulously outlined in the tender documents. This involves creating an account on the designated government procurement platform and completing all required forms accurately, along with the necessary uploads of the required documents.
Bidders are required to submit all proposals and supporting documents in PDF format unless otherwise specified in the tender documentation. It is crucial to ensure that all documents are legibly scanned and properly formatted to avoid any discrepancies during evaluation.
MSEs can benefit from various provisions like priority in bid evaluation, reduced bid security requirements, and additional support in understanding technical specifications. These measures are in place to promote local entrepreneurship and economic growth while ensuring competitive quotations from emerging businesses.
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