Tender Title: LED Lighting and Electrical Components Supply
Reference Number: GEM/2025/B/6097453
Issuing Authority/Department: This tender is issued by the Department of Military Affairs under the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to procure a comprehensive range of LED lighting and electrical components including LED battens, luminaires, XLPE cables, ceiling roses, and other necessary electrical hardware. The total quantity involved in this tender is 3641 units. The supplied materials must conform to relevant national standards, ensuring quality and reliability in both performance and safety.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, including having a valid registration as a supplier in the respective category. Companies should demonstrate previous experience in supplying electrical components and possess the necessary certifications relevant to the standards outlined in this tender.
Technical Requirements
Bidders are expected to deliver materials that comply with the following technical specifications:
- LEDBatten and LED Luminaire must conform to IS 10322 (Part 5 / Section 3) standards.
- XLPE Cables should meet the criteria set forth in IS 7098 (Part 1) for working voltages up to and including 1.1 KV.
- Electrical components such as Miniature Circuit Breakers (MCBs) must adhere to IS / IEC 60898 specifications, ensuring reliable performance under operational conditions.
Financial Requirements
Bidders should be prepared to provide financial documentation that demonstrates their capability to fulfill the contract terms, including Earnest Money Deposit (EMD) and proof of financial stability.
Document Submission Details
All documents must be submitted in a digital format via the tender portal. Bidders are required to ensure that their submissions include all necessary technical and financial documentation, as incomplete submissions may lead to disqualification.
Special Provisions
Provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate in this tender. This initiative aims to enhance inclusivity and support local businesses in government procurement processes.
Evaluation Process
The evaluation of bids will be conducted based on defined criteria, including technical compliance, price competitiveness, and past performance history. Successful bidders will be notified through the tender portal following the evaluation process.
Delivery Locations
Materials must be delivered to designated locations as specified in the contract once awarded. Bidders should ensure that their proposed delivery schedules align with the departmental requirements.
Contact Information
For inquiries regarding the tender, interested parties can reach out through the official communication channels provided on the tender portal. Specific contact details will be made available to registered bidders during the submission phase.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
16 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid industry certifications, and demonstrating a proven track record in supplying electrical components. Bidders are also required to comply with the technical specifications set forth in the tender document to ensure their capability to fulfill the contract.
Bidders are required to provide certifications that prove compliance with Indian standards, such as IS 10322 for LEDs and IS 7098 for XLPE cables. Additionally, bidders must present any certifications related to quality management systems, ensuring their materials meet established quality standards.
Documents must be submitted electronically via the designated tender portal. Accepted formats typically include PDF and DOCX files. All submissions must comply with the outlined submission methods in the tender guidelines, ensuring that both technical and financial proposals are complete to avoid disqualification.
The EMD serves as a security measure to ensure commitment from the bidders. The amount for the EMD will be specified in the tender document. Bidders must submit this deposit along with their bids, as failure to comply can lead to immediate disqualification from the tender process.
MSEs and startups are encouraged to participate through special provisions that may include relaxed eligibility criteria and potential financial incentives. This initiative aligns with government policies to promote local businesses, enhance competitiveness, and compliance with initiatives like “Make in India.”
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