Department of Military Affairs Tender by Hqids (GEM/2025/B/5973704)

Tender Title: PROCUREMENT OF CONSUMABLE SPARES OF VOITH SYSTEM ON NT BULAND

Reference Number: GEM/2025/B/5973704

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs, under the Ministry of Defence, invites qualified suppliers to participate in the Procurement of Consumable Spares of Voith System on NT Buland. This tender aims to acquire essential spare parts that are integral for the optimal operation and maintenance of the Voith system, a significant component in military applications.

Scope of Work and Objectives

The objective of this tender is to secure a reliable supplier who can provide a high quality of consumable spares related to the Voith system. The procurement will encompass a total of 12 units, ensuring all spare parts meet the required specifications and perform satisfactorily under operational conditions. The contractor will be responsible for supply, adherence to delivery schedules, and compliance with quality standards.

Eligibility Criteria

To qualify for this tender, bidders must be:

• Registered entities with a valid GST registration.
• Able to demonstrate experience in supplying similar items to defense or governmental departments.
• Compliant with all applicable laws and regulations that govern defense procurement.

Technical Requirements

Technical specifications for the consumable spares include:

• Compatibility with Voith systems.
• Quality certifications (ISO or equivalent) to validate the products' reliability.
• Specifications for each item should be submitted for evaluation.

Financial Requirements

Bidders are required to submit financial documentation which includes:

• A valid bank statement.
• Evidence proving financial stability, such as balance sheets for the past three years.
• A bid price that is competitive and within the budget approved by the ministry.

Document Submission Details

All proposals must be submitted electronically via the designated portal mentioned in the tender notification. Required documents include:

• Technical proposal.
• Financial proposal.
• Eligibility certificates and relevant licenses.

Special Provisions

Micro, Small, and Medium Enterprises (MSMEs) will be given preference as per government guidelines. Provisions also exist for startups to provide the necessary documents showing compliance with 'Make in India' policies to promote local content.

Evaluation Process

The evaluation process will be dual-phased:

1. Technical Evaluation: Bids will first be assessed on technical merits.
2. Financial Evaluation: Those that qualify will be considered for price evaluation based on quoted costs.

The most compliant and economically advantageous bid will be awarded the contract.

Delivery Locations

Deliveries are expected at locations specified by the Department of Military Affairs, ensuring timely arrival for operational readiness.

Contact Information

For any inquiries regarding this tender, interested parties are advised to refer to the official communication channels as detailed in the procurement notice.

This tender serves as an opportunity for experienced suppliers to engage in a critical supply chain role within the defense sector, and all interested bidders are encouraged to submit their proposals in adherence to the specified guidelines. Please ensure that all submissions meet the department's requirements to facilitate a smooth evaluation and selection process.