Tender Title:

Supply of Furniture at Bitra Island under GE Navy Lakshadweep

Reference Number:

GEM/2025/B/6124024

Issuing Authority/Department:

Department of Military Affairs, Ministry of Defence

Introduction:

The Supply of Furniture at Bitra Island project aims to enhance the facilities available at the Navy bases located in the Lakshadweep Islands. This tender involves the procurement of various steel furniture items essential for official and residential use.

Scope of Work and Objectives:

The scope includes providing a comprehensive range of steel furniture as specified in the drawings and description. The key objectives are to:

• Enhance functionality and aesthetics in Navy bases.
• Ensure durability and compliance with prescribed specifications.
• Meet the needs of personnel stationed at Bitra Island.

Eligibility Criteria:

Bidders must meet specific eligibility requirements to participate in this tender. Eligible entities include manufacturers, authorized dealers, and suppliers with a proven track record in the production and supply of steel furniture. Importantly, participants must hold valid registrations with relevant bodies and should demonstrate financial stability.

Technical Requirements:

The technical requirements outlined in the documents include:

• Compliance with prescribed specifications for each furniture item, which includes details such as material strength, dimensions, and weight.
• Adhering to quality standards stipulated by the Ministry of Defence.
• Ability to meet the total quantity requirement of 444 units across various items, such as Almirah Med Steel, office tables, and chairs.

Financial Requirements:

Bidders will need to provide detailed financial documentation, including:

• Evidence of financial solvency.
• Recent financial statements for evaluation.
• Compliance with pricing guidelines as per the specifications and quantity requested.

Document Submission Details:

The submission of documents is to be completed electronically through the designated portal. Bidders must ensure that all submitted files are in the required formats specified within the tender documentation, including:

• Technical proposals
• Financial quotations
• Certificates and compliance documents

Special Provisions:

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by allowing certain exemptions and benefits in the evaluation process. Startups also have specific provisions to foster innovation and local production.

Evaluation Process:

The evaluation of bids will be based on a two-stage process:

1. Technical Evaluation - Assessing compliance with technical specifications and eligibility criteria.
2. Financial Evaluation - Examining the financial proposals and overall cost-effectiveness.

Price evaluation considers not only bid price but also delivery timelines, quality of goods, and adherence to specifications.

Delivery Locations:

All deliveries are to be made to Bitra Island, Lakshadweep, with specific instructions provided for logistics and handling to ensure timely arrival.

Contact Information:

For clarifications and additional information, bidders may reference the contact details provided in the documentation. It is critical to engage directly with the tender officers responsible for this procurement to avoid any misunderstandings.

This tender presents a significant opportunity to suppliers in the furniture manufacturing sector, particularly those in steel, to contribute to the enhancement of facilities within our naval infrastructure, reflecting the commitment to quality and resilience.