Tender Title: Laboratory Refrigerator (V2)
Tender Reference Number: GEM/2025/B/6147031
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Laboratory Refrigerator (V2) tender seeks proposals from qualified suppliers for the procurement of high-quality laboratory refrigerators. This initiative by the Ministry of Defence is aimed at enhancing laboratory capabilities through the acquisition of state-of-the-art refrigeration equipment that meets both operational and qualitative standards outlined for military applications.
Scope of Work and Objectives
The primary objective of this tender is to provide a reliable refrigeration solution for laboratory environments within military establishments. Suppliers are expected to deliver refrigerators that maintain a consistent temperature range suitable for the preservation of sensitive materials, samples, and biological entities, ensuring compliance with the highest standards of safety and performance.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity under the relevant business laws.
- Proven experience in supplying laboratory equipment, particularly refrigeration units.
- Adequate financial standing to undertake and complete the contract.
- Compliance with national and international safety and quality regulations.
Technical Requirements
Bidders must adhere to strict technical requirements which include:
- The refrigerators should operate efficiently within a temperature range ideal for laboratory usage.
- Must include features like adjustable shelves, locking mechanisms, and energy-efficient technology.
- Compliance with recognized quality standards (ISO, ASTM) for laboratory devices.
Financial Requirements
Participants must demonstrate the ability to meet financial requirements such as:
- Providing a bid price that includes all associated costs (delivery, installation, etc.).
- Submit a bid guarantee in the form of an Earnest Money Deposit (EMD) which reflects a commitment to the bid.
Document Submission Details
All required tender documents must be submitted electronically via the designated procurement portal as specified by the issuing authority. Clear instructions regarding the format and layout of the documents apply.
Special Provisions
This tender includes considerations for Micro, Small, and Medium Enterprises (MSEs) to encourage participation from smaller entities. Startups are also recognized under beneficial terms to promote innovation and local business growth.
Evaluation Process
The evaluation process will rigorously assess proposals based on:
- Compliance with technical specifications.
- Price competitiveness.
- Delivery timelines and efficiency.
- Previous performance history in similar projects.
Delivery Locations
Deliveries are expected to be made to specified military laboratory locations as detailed in the final contract, ensuring accessibility and security.
Contact Information
For further inquiries regarding this tender, participants are encouraged to reach out via the mentioned official contact points associated with the Department of Military Affairs.
By engaging in this tender process, suppliers have the opportunity to contribute to the enhancement of military laboratory capabilities, ensuring that essential research and development facets receive the technological assistance needed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable business laws, having relevant experience in supplying laboratory equipment, particularly refrigeration units. Bidders must also demonstrate adequate financial stability and compliance with necessary safety and quality regulations to qualify for this tender.
The technical specifications necessary for the laboratory refrigerators include maintaining operational efficiency within specific temperature ranges suitable for laboratory use, features such as adjustable shelving and security locks, as well as adherence to recognized quality standards like ISO and ASTM.
Participating suppliers must submit an Earnest Money Deposit (EMD) as a demonstration of their commitment to the procurement process. The EMD amount should reflect the risk associated with the bid and must be depositable in the prescribed format.
This tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages local businesses to engage in the procurement process. These incentives are in line with supporting local content policies and align with the ‘Make in India’ initiative, promoting regional economic growth.
Key timelines will vary, but suppliers must ensure that all documents are submitted electronically as per instructions. Timely submission is essential within the stipulated deadlines to ensure consideration during the evaluation and selection process. Failure to comply with submission methods may result in disqualification from the tendering process.
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