Tender Title: Driver Night Training Devices
Reference Number: GEM/2025/B/6175342
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Driver Night Training Devices tender seeks qualified vendors to supply equipment designed for enhancing night-time driving skills. This initiative aims to improve safety and competency among operators within the armed forces. The tender encompasses the procurement of high-quality devices that simulate various night driving scenarios, effectively allowing personnel to practice and master essential skills in a safe environment.
Scope of Work and Objectives
This tender includes the provision, installation, and maintenance of advanced Driver Night Training Devices aimed specifically at military applications. The devices should offer realistic night-time driving experiences, complete with challenges that soldiers may encounter during operational missions. The key objectives of this tender are to:
- Enhance training effectiveness for military drivers.
- Ensure the safety and preparedness of personnel in night driving situations.
- Uphold high industry standards in training technology.
Eligibility Criteria
Eligible bidders must possess a valid registration as a legal entity, along with proven experience in supplying training devices or similar technology. Vendors should have a robust track record of successful contracts executed within the defense sector or related industries. Preferably, prospective bidders should be composed of Micro, Small, and Medium Enterprises (MSEs) or Startups, encouraging active participation from diverse businesses.
Technical Requirements
The Driver Night Training Devices must meet the following technical specifications:
- Capability to replicate nocturnal driving conditions, including various environmental factors like light reduction and visibility challenges.
- Integration with modern technology, such as simulation software and user feedback mechanisms.
- Sturdy construction suitable for continuous usage in military training environments.
Financial Requirements
Bid submissions should include a detailed breakdown of pricing and financial assurances. Vendors are expected to demonstrate financial stability and capability to deliver the required solutions within budget constraints. Compliance with any payment terms and conditions set forth in the tender is mandatory.
Document Submission Details
Bidders are required to submit their proposals electronically through the specified portal. Each proposal should include:
- Company profile and legal documentation.
- Technical specifications and detailed descriptions of the proposed devices.
- Cost proposal along with any applicable taxes and fees.
All submissions must adhere to the outlined format and specifications provided in the tender documentation.
Special Provisions
This tender supports the participation of Micro, Small, and Medium Enterprises (MSEs) as part of government efforts to promote local businesses. Additionally, provisions favoring Startups are in place to encourage innovation and new entrants within the field.
Evaluation Process
Bids will be evaluated based on set criteria that encompass technical capability, alignments with project objectives, financial viability, and the vendor’s experience in the relevant field. A scoring system will be employed to ensure transparency and fairness throughout the selection process.
Delivery Locations
Once selected, vendors will be notified regarding the specific delivery locations for the training devices. Locations will primarily be associated with military training facilities as required by the Department of Military Affairs.
Contact Information
For any inquiries regarding the tender, interested parties may contact the dedicated email associated with this tender. It is recommended to check the official portal for updates and additional information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience supplying similar equipment, and preference will be given to MSEs and Startups. Organizations must demonstrate their capabilities through documented evidence of completed contracts or projects that align with military or defense-related objectives. This ensures that only qualified vendors participate, maintaining high standards for safety and performance.
Vendors should submit a set of required certificates alongside their bids. This includes a valid business registration certificate, ISO certifications relevant to quality standards, and any safety compliance documents that confirm adherence to industry regulations. Proper documentation is crucial for establishing credibility and ensuring that the submitted devices meet operational requirements.
Documents must be submitted electronically via the designated online portal. The submission format is to be strictly adhered to, including required documents like the technical proposal, financial quotes, and certifications. Ensure all files are in accepted formats such as PDF or Word to avoid complications in evaluation.
The Earnest Money Deposit (EMD) for the Driver Night Training Devices tender is a mandatory requirement, reflecting the bidder’s seriousness. The specific amount and terms concerning this deposit will be detailed within the official tender documentation. This security helps in safeguarding the interests of the department during the tender evaluation process.
The tender includes provisions favorable to Micro, Small, and Medium Enterprises (MSEs), which aim to promote local business participation. MSEs may benefit from relaxation in terms of bid security and may receive technical assistance from government bodies. Preference in evaluation criteria might also be granted to support the overall growth and sustainability of these businesses in the defense sector.
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