Tender Title: Supply of IT Equipment

Reference Number: 34db806f7

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

The tender invites proposals for the supply of IT equipment essential for supporting the technological infrastructure of various departments within the Ministry of Defence. This procurement encompasses a wide range of items designed to enhance operational efficiency, data storage, and information processing capabilities.

Scope of Work and Objectives

The primary objective of this tender is to acquire the following items:

• Server:

  • Specifications: 12 Core, 32 GB RAM, 1 TB HDD, 512 GB SSD.

• Thin Client:

  • Specifications: 18.5 inch Monitor, 4 GB RAM, 64 GB SSD, Windows 11 OS.

• Active LED Data Wall:

  • Dimensions: 10.5 x 8.4 feet, pixel pitch: P 1.8.

• Online UPS:

  • Capacity: 10 KVA with a 60-minute backup.
  • Additional UPS: 5 KVA with a 60-minute backup.

• Desktop Computer:

  • Specifications: i7 12th generation, 16 GB RAM.

• Networking Equipment:

  • 24 Port L2 Manageable Ethernet Switch.

• Power and Cabling:

  • Power board, Cat 6 UTP Cable (305 meters).

• Surveillance System:

  • Surveillance cameras with necessary storage solutions.

This tender ensures that all users within the Department of Military Affairs have access to cutting-edge technology for improved communication, management, and operational effectiveness.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

1. Valid registration as a corporate entity.
2. Proven past performance in the supply of IT equipment with at least two completed projects of similar value.
3. Compliance with statutory requirements, including tax compliance.
4. Availability of the necessary infrastructure and technical support to execute the project.

Technical Requirements

Bidders must ensure that all supplied equipment adheres to the specified technical standards. Each item must meet the functional and performance criteria outlined in the tender documents, including certifications such as ISO, CE, and RoHS compliance.

Financial Requirements

Bidders are required to submit detailed financial proposals, including the pricing structure for each item as well as total cost summation. An Earnest Money Deposit (EMD), the details of which will be provided in the official procurement documents, is mandatory and must be submitted along with the bids.

Document Submission Details

All submissions must be made in the specified format through the electronic submission portal. Bidders are encouraged to track their submissions and ensure all necessary documentation is provided before the bid deadline to avoid disqualification.

Special Provisions

This tender includes benefits aimed at Micro, Small, and Medium Enterprises (MSEs) and startups. Specific relaxing of eligibility criteria may apply to these categories, promoting equitable opportunities.

Evaluation Process

The evaluation process will be conducted transparently and fairly. Bids will be assessed based on:

1. Compliance with technical and financial requirements.
2. Quality of the proposed equipment.
3. Delivery timelines.
4. Overall cost-effectiveness.

Delivery Locations

The successful bidder will be required to deliver the items to designated locations as specified by the Department of Military Affairs upon final agreement.

Contact Information

For further inquiries, participants may refer to the official contact details provided in the tender documentation. It is essential to communicate through the prescribed channels to receive timely support.

By participating in this tender, bidders can contribute to the enhancements in the military's technological capabilities while benefiting from opportunities in national defense procurement.