Tender Title: Supply and Installation of LED Lighting Systems
Reference Number: GEM/2025/B/6165374
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The tender invites proposals for the supply and installation of LED lighting systems specifically designed for inverter-based street lighting and LED bulbs with battery compliance to IS 16102 standards. The objective is to enhance lighting conditions through sustainable energy-efficient solutions while meeting federal and state regulations on electrical safety and performance.
Scope of Work and Objectives
This tender primarily focuses on the following products:
- Inverter Based LED Street Light (Version 2)
- LED Bulb with Battery as per IS 16102 standards
The elected contractor will be responsible for the complete lifecycle of the project from the procurement of materials to the final installation of approximately 2,140 units of LED lighting solutions. The primary objectives include:
- Adhering to technical specifications in the delivery of specific lighting equipment.
- Ensuring timely installation to provide immediate benefits to the targeted installations.
Eligibility Criteria
Entities participating in this tender must meet the following eligibility criteria:
- Registered businesses with proven experience in manufacturing and supplying LED lighting systems.
- Compliance with relevant safety standards and local regulations.
- Previous satisfactory performance in government contracts, ideally in a similar capacity.
Technical Requirements
The technical requirements for the products outlined in this tender shall include, but are not limited to:
- Compliance with IS 16102 for LED bulbs and associated battery systems.
- High efficiency ratings for inverter technology with a specific emphasis on longevity and reduced power consumption.
Financial Requirements
Participants must show evidence of financial viability through submitted documents such as:
- Recent financial statements.
- Bank references.
- Documentation to prove the capacity to manage the project budget effectively.
Document Submission Details
Interested bidders should prepare and submit the required documentation electronically as per the guidelines provided in the tender documentation. All submissions must be completed in accordance to the specified formats.
Special Provisions
This tender embraces provisions to support Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs are encouraged to participate and might be entitled to monetary advantages during the evaluation process.
Evaluation Process
The evaluation process will be conducted transparently, considering both technical and financial aspects of the submissions. The successful bid will not only fulfill the technical specifications but also present a competitive pricing model that ensures value for money.
Delivery Locations
Deliveries will be made across designated zones as specified in the tender documents, ensuring all locations meet the required quality standards for installations.
Contact Information
For any inquiries related to the tender, participants are encouraged to reach out to the issuing authority directly. However, please note that specific contact details are not available for disclosure within this document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating previous experience with LED lighting systems, and compliance with safety standards. Participants are expected to provide evidence of their capabilities, including past project performance in similar contracts.
All LED products submitted must adhere to IS 16102 standards, ensuring they meet the quality and performance expectations outlined in the tender. Participants should possess relevant certifications to demonstrate compliance with national safety standards.
Qualified businesses need to register on the designated procurement platform. After registration, they must follow the outlined submission procedures, ensuring all documents are provided in the accepted formats specified in the tender documentation.
An Earnest Money Deposit (EMD) is required to ensure serious bids. The specific amount, alongside methods of payment and return processes, will be detailed in the tender documents. This serves as a security measure during the bid evaluation phase.
Yes, there are special provisions aimed at encouraging the participation of startups. These entities may be eligible for financial benefits or eased compliance requirements, aimed at fostering innovation while complying with the Make in India initiative.
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