Tender Title: Vehicle Hiring Service - Premium Sedan
Reference Number: GEM/2025/B/6166479
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure vehicle hiring services on a per vehicle-day basis for premium sedans. The specified service includes providing vehicles for outstation travel, specifically designed for round trips, covering a distance of 400 kilometers per day and utilized for a maximum of 12 hours. This initiative aims to enhance transportation logistics and facilitate smooth travel for personnel associated with the Ministry of Defence.
Eligibility Criteria
To qualify for this tender, bidders must meet the necessary eligibility requirements. This includes being a registered entity, complying with relevant legal frameworks, and demonstrating experience in providing vehicle hiring services. It's essential that the bidder has a valid certification as per the guidelines laid down in the Ministry of Defence's policies.
Technical Requirements
Bidders must provide premium sedans that are in good condition and compliant with the safety standards mandated by the Government. Vehicles should be equipped with GPS tracking and have valid insurance coverage, ensuring a safe and reliable travel experience. It's also essential that the service provider has qualified drivers with valid driving licenses.
Financial Requirements
Bidders are required to submit a detailed financial proposal, outlining the pricing structure for the vehicle hiring service. Transparency in pricing and an understanding of the overall cost implications will be a key focus during the evaluation process.
Document Submission Details
All documents must be submitted in the specified format as outlined in the tender guidelines. Bidders are encouraged to ensure that their submissions are complete and adhere to all stated requirements. Submission methods, while not specified in this document, will generally be electronic via the designated procurement platform.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers certain provisions and support that align with government initiatives. Startups are also encouraged to apply, provided they meet the eligibility requirements.
Evaluation Process
The evaluation of the tenders will be based on factors such as compliance with technical and financial requirements, the overall pricing strategy, and the experience and qualifications of the service provider. Preference may be given to bidders who demonstrate strong adherence to the quality and delivery requirements.
Delivery Locations
The vehicle hiring services are expected to cover a range of locations as specified by the Department of Military Affairs. The ability to deliver services across various locations will be a determining factor in the evaluation process.
Contact Information
For further inquiries, bidders may refer to the official communication channels established by the Department of Military Affairs. It's advised to monitor announcements related to this tender for any updates or clarifications.
This tender aims to streamline the process of procuring reliable vehicle hiring services, thereby contributing to the operational efficiency of the military transportation system. All potential bidders are encouraged to review the full documentation carefully and prepare their submissions in accordance with the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with compliance to statutory obligations, such as possessing necessary licenses and registrations, specifically compliant with the Ministry of Defence procurement guidelines. Bidder’s past experience in vehicle hiring services will also be evaluated, displaying consistency in service ability and quality.
The vehicles required must be premium sedans in optimal condition, equipped with GPS tracking systems, and compliant with all safety regulations. Additionally, each vehicle must have adequate insurance coverage, ensuring a secure service. Furthermore, all drivers should hold valid driving licenses and adhere to professional driving standards.
Bidders must submit a transparent financial proposal detailing the pricing structure for the vehicle hiring services per vehicle-day. Additionally, an Earnest Money Deposit (EMD) must be submitted as a security to confirm the bidder’s commitment; specific amounts and conditions regarding EMD may be articulated in the full tender documentation.
Submissions should be made electronically through the official procurement platform as specified in the tender guidelines. Documents are typically accepted in formats such as PDF, Word, or Excel. Bidders should ensure that all attachments are clearly marked and compliant with the submission instructions to facilitate a smoother evaluation process.
This tender includes special provisions aimed at fostering participation from Micro, Small, and Medium Enterprises (MSEs). These benefits may include streamlined application procedures, additional support, and potentially favorable evaluation during the selection process. Participation from startups that meet eligibility criteria is equally encouraged to promote innovation and competition.
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