Tender Title: Supply of Cooling Coil Assembly, Disc Brake Pad, Fan Belt, Clutch Plate Assembly, and Clutch Release Bearing
Tender Reference Number: 72278f08
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The objective of this tender is to procure essential automotive components including Cooling Coil Assembly, Disc Brake Pads, Fan Belts, Clutch Plate Assembly, and Clutch Release Bearings. These components are critical for the maintenance and operation of military vehicles. The tender aims to ensure a reliable supply chain that meets the operational demands of the military while adhering to stringent quality standards.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Be a registered entity with the necessary licenses and permits for the supply of automotive components.
• Demonstrate past experience in supplying similar goods to governmental or military departments.
• Compliance with applicable quality and safety standards in the manufacturing of automotive parts.

Technical Requirements

Bidders are required to meet specific technical requirements including:

• Provision of technical specifications and data sheets for each offered product.
• Adherence to the quality standards set by the Ministry of Defence, including relevant certifications.
• Successful bidders must be capable of providing after-sales support and warranty services for the supplied components.

Financial Requirements

Bidders must submit a detailed financial proposal, including:

• Pricing for each component, ensuring competitiveness while reflecting quality.
• Financial stability documentation, including recent balance sheets and income statements.
• A Bid Security in the form of an Earnest Money Deposit (EMD) equivalent to a stipulated percentage of the tender value.

Document Submission Details

All proposals must be submitted electronically via the designated procurement platform by the stipulated deadline. Required documentation must include:

• Bid Submission Form.
• Technical specifications.
• Financial proposal.
• EMD document.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in the tender process, and provisions exist for the preferential treatment of MSEs to promote local manufacturing and supply. Startups are also welcomed to apply, demonstrating their innovative approaches and capabilities in providing the required components.

Evaluation Process

The evaluation of bids will be conducted based on:

• Compliance with the eligibility criteria.
• Technical proposals which meet the required specifications.
• Financial competitiveness of the bids.
  The evaluation may involve a detailed review of the documentation submitted and possibly interview sessions with the shortlisted bidders to clarify proposals.

Delivery Locations

Successful bidders will be required to deliver the components to specified military installations across the country, detailed further in the tender documents. Delivery schedules must align with the operational needs of the military.

Contact Information

For inquiries or further clarification regarding the tender, respondents can contact the Department of Military Affairs through the provided communication channels available in the official tender document.