Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6168216)
Repair and Overhauling Service - Tractors (V1); ELEMENT FUEL FILTER; Yes; Buyer Premises,Repair and
Tender Timeline
Tender Title: Repair and Overhauling Service for Tractors
Tender Reference Number: GEM/2025/B/6168216
Issuing Authority: Department of Military Affairs, Ministry of Defence
The scope of work for this tender includes the comprehensive repair and overhauling services of tractors, specifically focusing on elements such as fuel filters, clutch master cylinders, clutch slave cylinders, and pinion components. The aim is to ensure optimal functionality, reliability, and safety of the machinery while adhering to the highest industry standards. Vendors are expected to carry out all services at the buyer's premises to facilitate ease of accessibility and ensure thorough oversight throughout the process.
Objectives
The primary objectives of this tender include:
- Enhancing the operational efficiency of tractors.
- Minimizing downtime through timely repairs.
- Utilizing high-quality components and materials during servicing.
Eligibility Criteria
To participate in this tender, potential bidders must meet certain eligibility requirements. Entities must be registered and possess the necessary competency and resources to execute the repair and overhauling services stipulated in the tender. Adequate experience in providing similar services for agricultural machinery is highly regarded.
Technical Requirements
Bidders must ensure compliance with specific technical specifications which may include, but are not limited to:
- Provision of qualified technicians with prior experience in repairs of tractor models.
- Use of standardized testing procedures to ascertain the quality of repairs.
- Commitment to adhere to recognized quality standards relevant to the repair of tractors.
Financial Requirements
Details regarding financial requirements entail the bidder's ability to provide a competitive cost proposal that reflects the quality of work anticipated within the scope. The proposal must detail projected costs associated with parts, labor, and any additional services.
Document Submission Details
All documents required for the bid submission, including bid forms and supporting documentation, should be presented in an organized manner. Bidders must ensure that all submissions are complete and adhere to the specified formats as outlined.
Special Provisions
There are provisions in place that favor Micro, Small, and Medium Enterprises (MSEs). Specific guidelines for startups and their capability to participate in public tenders may also be applicable, ensuring inclusivity within the procurement process.
Evaluation Process
The evaluation process entails a thorough assessment of all bids based on pre-defined criteria. Important considerations during the evaluation include cost efficiency, compliance with technical specifications, and the vendor's track record in similar service engagements. The swift and efficient review of submissions will be conducted to determine the successful bidder.
Delivery Locations
Services will be carried out at designated buyer's premises, ensuring that all operations are conducted on-site for efficiency and convenience.
Contact Information
While detailed contact information may not be explicitly listed, prospective bidders are encouraged to seek clarification through the appropriate channels related to the Department of Military Affairs.
This tender offers a significant opportunity for bidders to engage in crucial repair services, fostering growth and development in the agricultural sector by ensuring machinery remains in optimal working condition. Entities interested in this tender are encouraged to prepare their submissions meticulously to meet all outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering repair and overhauling services specific to tractors. Bidders must demonstrate adequate experience and resources to execute the required services, ensuring compliance with quality standards applicable to agricultural machinery.
Bidders must provide necessary certificates that validate their expertise in servicing tractors, including relevant industry certifications and any local compliance documents that ensure adherence to regional and national standards for equipment maintenance and repair.
The registration process involves submitting a bid through the specified portal, along with the required documentation, including proof of eligibility and relevant experience. It is vital for bidders to ensure that their registration confirms compliance with all technical and financial stipulations.
Bidders are required to submit all documents in accepted formats, most commonly PDF and Word documents, to ensure compatibility with processing systems. It is advisable to review the submission guidelines for specific formatting requests.
The payment terms typically include a structured payment schedule based on milestones achieved throughout the repair process, with possible stipulations for advance payments or final settlements upon successful completion and verification of services, ensuring transparency and reliability in transactions.
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