Tender Title: Supply of High-End Laptops
Tender Reference Number: GEM/2025/B/6041384
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The main objective of this tender is to procure high-end laptops that will meet the operational requirements of the Department of Military Affairs. The laptops are intended for use within various departmental units to enhance productivity and efficiency in conducting military and administrative tasks. This procurement will significantly contribute to the technological advancement of the Ministry of Defence.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered entities with legal status to operate in the field of information technology and electronics.
- Demonstrate prior experience in supplying high-end laptops or similar technology products.
- Comply with all statutory laws related to tax and business operations in India.
Technical Requirements
Bidders must submit technical specifications that include:
- Processor: Minimum Intel i7 or equivalent
- RAM: Minimum 16GB
- Storage: Minimum 512GB SSD
- Graphics: Dedicated graphics card
- Warranty: At least 2 years
The laptops must adhere to current safety and environmental standards, ensuring compliance with relevant quality standards stipulated by the Ministry of Defence.
Financial Requirements
Bidders are required to provide detailed financial information, including:
- A financial bid for the supply of high-end laptops, indicating the price per unit and total cost for four laptops.
- Candidates must also provide details regarding taxation applicable, ensuring all financial obligations are complied with.
Document Submission Details
All bids must be submitted electronically through the designated e-procurement portal. Bidders must ensure that all necessary documents, including technical specifications, financial quotes, and qualification certificates, are uploaded before the submission deadline. Bids may also require a signed bid letter affirming compliance with the terms stated in the tender.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may benefit from relaxed tender conditions and support in the bidding process as part of the government initiative to boost local businesses.
Evaluation Process
Bids will be evaluated based on both technical and financial criteria. The technical assessment will prioritize compliance with the specified requirements, while the financial assessment will involve comparing overall costs. In the case of tied bids, additional considerations may include past performance and reliability.
Delivery Locations
The high-end laptops will be delivered to specified locations as determined by the Department of Military Affairs, ensuring all logistics comply with military delivery protocols.
Contact Information
For further inquiries regarding the tender, bidders are encouraged to reach out to the Department of Military Affairs through the official contact portal provided on the tender website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal status to supply IT products. Bidders must also demonstrate prior experience in supplying high-end laptops or similar devices and must comply with statutory laws concerning tax and operations.
Bidders must provide certificates demonstrating compliance with quality standards relevant to technology products, including specifications for safety, warranty provisions, and any other applicable international or national certification.
To register, bidders must follow the instructions available on the e-procurement portal. The registration process involves creating an account, filling out the necessary information about the company, and submitting required documents to validate their eligibility to bid for high-end laptops.
All submissions must be made electronically, typically in formats such as PDF or Word documents. Bidders should ensure that all files adhere to the specified requirements outlined in the tender documentation, maintaining clarity and professional presentation.
MSEs may receive various advantages, such as simplified bidding procedures and preferential treatment in evaluation. This includes potential easing of compliance requirements and support to enhance the chances of successful procurement under government initiatives designed to foster growth within local businesses.
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