Tender Title: Supply of Spare Parts
Reference Number: GEM/2025/B/6145146
Issuing Authority
The tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
This tender encompasses the supply of essential spare parts including Front Brake Pads, Fan Belt 8PK, Relay, Oil Filter, Fan Belt, Chain and Sprocket Set, and Speedometer Cable. These components are crucial for the maintenance and operational efficiency of military vehicles and machinery. The objective is to procure high-quality parts in an efficient manner, ensuring timely delivery and compliance with the defense sector's stringent standards.
Eligibility Criteria
Eligible bidders must be registered entities capable of supplying the specified parts. They should demonstrate prior experience in delivering maintenance and automotive components, particularly to government or military agencies. Additionally, suppliers must comply with all regulatory requirements stipulated by the Ministry of Defence.
Technical Requirements
Bidders must provide spare parts that meet specified technical standards and quality certifications. Particular attention will be given to the durability, operational efficiency, and manufacturer warranties of the components. Specific testing criteria must be adhered to, ensuring that all items supplied can withstand the operational conditions typically encountered in military applications.
Financial Requirements
Participants are expected to provide a comprehensive financial proposal that outlines their pricing strategy, including details of any Earnest Money Deposit (EMD) required. Bidders must also include any performance security that may be mandated, ensuring that the risk is minimized for the Department of Military Affairs.
Document Submission Details
Interested parties must submit all required documentation electronically through the designated tender submission platform. Submissions should include technical and financial proposals adhering to the format specified in the tender documentation.
Special Provisions
This tender supports Micro, Small and Medium Enterprises (MSEs) by providing benefits aimed at fostering growth among smaller businesses. Startups may also have opportunities under this tender framework, thus promoting innovation within the supply chain.
Evaluation Process
The evaluation process will involve careful review of all submitted documents, looking closely at the technical specifications and compliance with quality standards. A transparent price evaluation will also be conducted to ensure that the procurement process upholds fairness and encourages competitive pricing among suppliers.
Delivery Locations
Suppliers should be fully prepared to deliver spare parts to designated military bases and facilities, which will be communicated upon finalization of contracts.
Contact Information
For queries and clarifications, interested parties are encouraged to refer directly to the purchasing department within the Department of Military Affairs. Detailed contact information will be provided upon expression of interest.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying automotive spare parts. Bidders must demonstrate previous experience with government tenders and compliance with regulatory frameworks set by the Ministry of Defence. It is essential to present necessary documentation to establish credibility and capacity for fulfilling the contract obligations.
Participants are required to submit appropriate certificates that verify their compliance with industry standards for automotive parts supply. This includes quality assurance certifications, technical specifications underpinning the effectiveness of the parts, and any other regulatory approvals related to the automotive sector.
The submission process requires all documents to be submitted electronically via the designated online platform. Bidders must ensure that both technical and financial proposals are prepared according to the specified formats within the tender documents. This electronic submission fosters efficiency and ensures compliance with procurement regulations.
Bidders are expected to provide performance security that ensures fulfillment of contract terms post-award. This performance security acts as a safeguard for the Department of Military Affairs, mitigating risks associated with the supplier’s inability to deliver goods as per specifications.
Yes, this tender includes providing benefits for Micro, Small and Medium Enterprises (MSEs). These benefits may involve relaxation of certain requirements, priority in evaluation, and assistance in understanding the procurement processes. This initiative aims to empower smaller businesses and enhance their participation in defense procurement.
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