Department of Military Affairs Tender by Hqids (8fe82695)
Customized AMC/CMC for Pre-owned Products - Comprehensive Annual Maintenance Contract CAMC for PA S
Tender Timeline
Tender Title: Comprehensive Annual Maintenance Contract (CAMC) for Pre-owned Products
Tender Reference Number: 8fe82695
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The Comprehensive Annual Maintenance Contract (CAMC) aims to secure high-quality maintenance for pre-owned products, specifically focusing on PA Systems provided by well-known brands such as Bose, Yamaha, and Sennheiser. The intent of this tender is to ensure effective operation and maintenance support for a period of two years at the National Defence Academy (NDA). This maintenance contract is requisite to optimize the performance of the PA systems throughout its operational lifespan.
Scope of Work and Objectives
The primary objectives of this tender encompass:
- Delivering customized AMC services tailored for pre-owned PA systems.
- Ensuring all equipment operates efficiently, thereby minimizing downtime and enhancing performance.
- Providing technical support and services as stipulated within the scope of work.
- Establishing a systematic preventive and corrective maintenance schedule.
Eligibility Criteria
Potential bidders must meet the following eligibility criteria to qualify for participation in the tender:
- Registered as a legal entity, either as an individual business or a consortium.
- Proven experience in providing maintenance services for audio-visual systems.
- Capacity to supply comprehensive maintenance contracts for similar equipment.
Technical Requirements
Bidders are required to submit adequate documentation demonstrating compliance with the technical specifications outlined in the tender document. This may include:
- Detailed service descriptions and methodologies for maintenance.
- A qualified team of technicians with experience in servicing PA systems.
- Proof of tools and equipment available for maintenance tasks.
Financial Requirements
All bidders must adhere to financial criteria including:
- Submission of a detailed financial proposal which outlines all costs associated with the CAMC.
- Proof of financial stability and adequate insurance coverage for liabilities.
Document Submission Details
All necessary documentation and proposals must be submitted electronically via the appropriate government procurement platform. Bidders are expected to ensure that all documents are:
- Formatted correctly to meet the required specifications.
- Submitted before the stipulated deadline to avoid disqualification.
Special Provisions
The tender includes special provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and startups. This provides an opportunity for smaller entities to engage in government contracts with a focus on increasing local participation.
Evaluation Process
The evaluation of bids will be based on a structured assessment, which includes scoring for:
- Technical capability and experience.
- Financial proposal alignment with project needs.
- Compliance with all eligibility and submission requirements.
Delivery Locations
Services outlined in the CAMC will primarily be delivered at the National Defence Academy (NDA). Bidders should outline their logistics capabilities for timely service delivery.
Contact Information
For additional information regarding the tender, bidders are encouraged to consult the official Department of Military Affairs contact points or the designated procurement platform for updates.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having proven experience in providing maintenance services for similar audio-visual systems, and the capacity to deliver comprehensive maintenance contracts. It’s crucial for bidders to submit documentation that verifies their compliance with these criteria to have a successful application.
Bidders must demonstrate their ability to meet specific technical specifications related to maintenance services. This includes providing detailed descriptions of maintenance methodologies, the expertise of technicians, and the availability of specialized tools. Such documentation is vital for ensuring the proposed technical approach aligns with the tender’s objectives.
Yes, all bidders are required to submit a performance security deposit along with their bids. The details regarding the amount and the format required can be found within the tender document. This security ensures that the bidder adheres to the terms outlined in the contract upon award.
The evaluation and selection process involves a detailed assessment of each bid based on technical capability, financial proposals, and compliance with eligibility criteria. Bids will be scored accordingly to identify the most qualified bidder to deliver the required services effectively.
Micro, Small, and Medium Enterprises (MSEs) may benefit from specific provisions outlined in the tender. These could include easier access to bid submissions and financial incentives aimed at furthering local procurement initiatives. MSEs are encouraged to review the tender documentation for details on how they can participate.
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