Higher Education Department Uttar Pradesh Tender by Gautam Buddha University (22018936d)
Customized AMC/CMC for Pre-owned Products - ONE TIME REPAIR & MAINTENANCE OF VRV-HVAC SYSTEM; O - G
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Tender Title: Customized AMC/CMC for Pre-owned Products - One-Time Repair & Maintenance of VRV-HVAC System
Reference Number: 22018936d
Issuing Authority: Higher Education Department, Uttar Pradesh
The Higher Education Department, Uttar Pradesh is inviting bids for the Customized AMC/CMC related to the one-time repair and maintenance of VRV-HVAC systems. The primary objective of this tender is to ensure comprehensive maintenance and uptime of the HVAC system, critical for optimal working conditions in educational institutions. Interested entities must demonstrate expertise in HVAC system maintenance and repair, particularly for pre-owned units.
Scope of Work and Objectives
The scope of work encompasses the one-time repair and ongoing maintenance of pre-owned VRV-HVAC systems. The contractors will be required to:
- Assess the current condition of the HVAC systems.
- Implement necessary repairs and adjustments to enhance performance.
- Ensure compliance with all applicable standards and regulations.
- Provide a detailed report on maintenance activities conducted.
Eligibility Criteria
To qualify for participation in the tender, bidders must meet the following eligibility criteria:
- Be a registered entity with the capability to undertake HVAC system maintenance.
- Have prior experience in servicing VRV-HVAC systems.
- Possess relevant licences and certifications necessary to perform the work.
Technical Requirements
Bidders must adhere to specific technical requirements, including:
- Proven experience and qualified staff in HVAC maintenance.
- Capability to provide OEM-approved parts and components.
- A comprehensive maintenance plan that includes preventive measures and emergency responses.
Financial Requirements
Financial viability is essential for bidders. Entities must submit:
- Audited financial statements for the last three years.
- Evidence of sufficient funds to carry out repairs and maintenance.
Document Submission Details
Bids must be submitted in the prescribed format as detailed in the tender documentation. The necessary documents may include:
- Technical bid.
- Financial bid.
- Qualification documents.
All submissions should be made electronically via the designated procurement portal. Ensure that all documents comply with the specified formats as outlined in the tender specifications.
Special Provisions
This tender provides certain benefits for Micro, Small, and Medium Enterprises (MSEs) and encourages startups by offering:
- Reduced eligibility requirements.
- Preference in the bidding process to contribute to local economic development.
Evaluation Process
The evaluation criteria will include a comprehensive review of:
- Technical capabilities and past performance.
- Financial proposals and cost-effectiveness.
- Adherence to compliance standards.
A two-part evaluation process will consider both technical bids and financial bids before final selection.
Delivery Locations
Services are required across multiple locations, tailored to the specific needs of educational institutions as designated in the tender scope.
Contact Information
For inquiries or further clarification, please refer to the contact details provided in the official tender notice on the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, proof of prior work in HVAC maintenance, and certifications relevant to HVAC systems. Bidders should demonstrate technical expertise and sufficient resources to undertake the project successfully.
Entities must possess relevant certifications which may include licenses for HVAC service and maintenance. Proof of experience in handling pre-owned VRV-HVAC systems is also crucial.
Documents must be submitted electronically via the designated procurement portal in the specified formats outlined in the tender documents. Ensure all necessary paperwork is complete and submitted before the deadline.
Bidders are required to furnish a performance security to ensure contract compliance. This typically involves a financial guarantee based on a percentage of the contract value, ensuring that contractual obligations will be met satisfactorily.
Yes, the tender provides specific benefits geared towards MSEs and startups, including simplified eligibility criteria, preferential treatment in the evaluation process, and opportunities to engage in local content procurement as aligned with government initiatives.
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