Tender Title: Supply of Office Furniture

Reference Number: GEM/2025/B/6096633
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs

The Ministry of Defence, through the Department of Military Affairs, invites qualified suppliers to submit bids for the supply of office furniture, encompassing a variety of items aimed at enhancing operational efficiency within government establishments. This tender is categorized as high value, emphasizing the important role that quality office equipment plays in functional workspace design.

Scope of Work and Objectives

The objective of this tender is to procure a comprehensive range of office furniture including but not limited to:

• Revolving Chairs (V4)
• Office Chairs (V3)
• Steel Shelving Cabinets (Adjustable Type)
• Computer Tables
• Modular Tables / Meeting Tables
• Bath Stools
• School Chairs and various other office-related furnishings as specified.

The successful bidder is expected to provide durable, ergonomic, and compliant equipment that adheres to established quality standards. The total quantity required is 7,178 units, ensuring adequate outfitting for multiple office setups.

Eligibility Criteria

To qualify for participation in this tender, bidders must demonstrate:

• Legal registration as a business entity in the applicable market.
• Proven experience in supplying similar office furniture.
• Compliance with local labor laws and regulations.
• Capabilities to meet technical specifications outlined in the tender.

Technical Requirements

All furniture supplied must conform to specific standards including:

• IS 3312 (V3) for Revolving Chairs
• IS 7761 (V2) for Steel Bookcases Additionally, bidders must provide a detailed description of their proposed products, including materials, manufacturing processes, and compliance with safety and quality norms.

Financial Requirements

Bidders must declare their financial standing, proving their ability to fulfill the order without financial constraints. This may include the submission of:

• Recent financial statements.
• Bank references and creditworthiness validation.
• An Earnest Money Deposit (EMD) as specified in the submission guidelines.

Document Submission Details

Bids must be submitted electronically through the designated procurement platform for consideration. Key submission requirements include:

• Completed bid application forms.
• Product catalogs and brochures.
• Technical specifications and compliance documents.
• The proposed pricing structure.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by allowing them additional bidding advantages and support in alignment with government initiatives to promote local businesses. Startups are also invited to contribute, benefiting from simplified processes designed to foster innovation and competition.

Evaluation Process

Bids will be evaluated based on:

• Compliance with technical specifications.
• Financial standing.
• Overall pricing considerations.
• Delivery timelines and quality assurance measures.

The evaluation committee will conduct reviews to ensure that selected bidders not only meet but exceed the required criteria, fostering a competitive environment focused on excellence.

Delivery Locations

The successful bidder will be responsible for the timely delivery of all furniture items to specified government locations as stated in the detailed bid documents. Precise delivery schedules will be coordinated post-award to ensure alignment with operational needs.

Contact Information

For further queries, interested participants should refer to the official contact channels indicated in the tender announcements. Avoid potential miscommunication by ensuring all questions are directed through the appropriate procurement resources provided by the Ministry of Defence.