Department of Military Affairs Tender by Indian Army (GEM/2025/B/6131894)
Custom Bid for Services - ANNUAL SHORT TERM CAB & TEXI HIRING SERVICE
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Tender Title: GEM/2025/B/6131894
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The GEM/2025/B/6131894 tender invites bids for Annual Short Term Cab & Taxi Hiring Service. This tender aims to select a qualified service provider to facilitate reliable, efficient, and cost-effective transportation solutions necessary for the operational requirements of the Department of Military Affairs. The scope of work encompasses the hiring, maintenance, and management of cab and taxi services for official transportation.
Scope of Work and Objectives
The overarching objective of this tender is to ensure seamless travel arrangements for departmental personnel through a managed cab and taxi service. This will include but not be limited to:
- Provisioning of different types of cabs and taxis according to the requirements specified in the tender.
- Ensuring all vehicles are maintained to the highest standards for safety and comfort.
- Implementing a comprehensive management system for vehicle dispatch and booking.
Eligibility Criteria
To be eligible to submit a bid, interested service providers must meet the following qualification requirements:
- Must be a registered entity under relevant laws.
- Proven experience in providing cab and taxi services for government or corporate clients.
- Compliance with all local transportation regulations and safety standards.
Technical Requirements
Bidders must demonstrate adherence to the following technical requirements:
- Availability of a fleet of vehicles that meet the criteria for safe and reliable transportation.
- Ability to provide timely service and manage logistics effectively.
- Implementation of a GPS system for route optimization and vehicle tracking.
Financial Requirements
Interested participants should present the following documentation to ensure financial viability:
- A bank statement demonstrating the financial health of the organization over the past year.
- Insurance covers for all vehicles deployed under this tender.
Document Submission Details
Proposals must be submitted electronically through the designated portal according to the submission guidelines provided. Bidders are required to include all necessary documents as part of their bids, including technical and financial proposals.
Special Provisions
This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits like reduced bid deposits and assistance with document preparation. Eligible entities are encouraged to apply under these special provisions.
Evaluation Process
Bids will be evaluated based on technical compliance, financial stability, and overall cost-effectiveness. The selection process will cover various factors, including:
- Quality standards
- Pricing
- Timeliness of service
Delivery Locations
Services are required to be rendered across various locations as designated by the Department of Military Affairs. Bidders must be capable of delivering services in multiple regions as listed in the tender documentation.
Contact Information
For inquiries related to this tender, please refer to the official contact details provided in the ministry's official communication channels. (Note: Specific contact information is not disclosed in this description to maintain confidentiality.)
In conclusion, this tender seeks to engage a reliable service provider that can address the transport demands of the Department of Military Affairs effectively and efficiently through a structured submission and evaluation process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in providing cab and taxi services. Additionally, bidders must comply with local transportation regulations and demonstrate financial stability. It’s important to meet all the criteria outlined to qualify for this tender to ensure fair competition among service providers.
Bidders are required to submit certificates that prove their legal registration as an entity, compliance with all relevant transport safety and operational standards, and any additional licenses mandated by local authorities. This documentation will be crucial in establishing the credibility of the bidder during the evaluation process.
The registration process involves signing up on the official tender management portal used by the Department of Military Affairs. Detailed instructions for the registration process, including the required documentation, will be provided on the portal, which will facilitate submitting bids securely and efficiently.
The payment terms typically include milestone payments based on service delivery metrics, while the performance security requirements demand the successful bidder to provide a bank guarantee or performance bond prior to commencing service. This ensures that the provider adheres to the contract and delivers the services as promised.
Yes, MSEs are encouraged to participate in this tender, benefiting from provisions designed to support smaller businesses. This includes reduced bid deposits and assistance in the documentation process, allowing MSEs to compete fairly with larger counterparts while complying with the Make in India initiative and fostering local content procurement rules.
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