Tender Title: Supply of Toner Cartridges and Ink Cartridges
Reference Number: GEM/2025/B/6114870
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The Department of Military Affairs seeks proposals for the supply of toner cartridges and ink cartridges for printers. The objective of this tender is to ensure the procurement of high-quality consumables that support the efficient functioning of administrative operations within the ministry. The selected vendors will be responsible for delivering 100 units of various toner and ink cartridges.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with valid business licenses.
- Have prior experience in supplying similar products to government institutions or large enterprises.
- Provide references from previous clients.
Technical Requirements
The toner and ink cartridges must comply with the following technical specifications:
- Compatibility with various printer models specified by the Department of Military Affairs.
- Manufacture from original brands or reputable third-party manufacturers that meet industry standards for performance.
- All items must include adequate warranty and return policies.
Financial Requirements
Potential bidders are required to demonstrate financial stability which includes:
- Submission of financial statements from the previous two financial years.
- Details of the pricing structure for the cartridges, including bulk pricing options.
Document Submission Details
Interested vendors must submit their proposals electronically through the designated e-procurement platform. Each submission must include the following documentation:
- Company registration certificates.
- Technical and financial bids.
- Supporting documents that verify past performance in similar projects.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). MSEs may receive benefits such as price preferences and simplified compliance requirements, in alignment with government policies aimed at fostering growth in the local economy.
Evaluation Process
The evaluation of bids will be conducted in a transparent manner by a designated review committee. The criteria for evaluation will include:
- Technical soundness and compliance with specifications.
- Financial viability and pricing considerations.
- Experience and references from previous clients.
Delivery Locations
The final delivery of the toner and ink cartridges will be made to specified locations under the Department of Military Affairs. Exact locations will be provided to successful bidders after contract approval.
Contact Information
For further inquiries, interested parties are advised to reach out to the Department of Military Affairs through the designated communication channels provided in the e-procurement announcement.
In conclusion, potential bidders are encouraged to review all requirements thoroughly and prepare comprehensive submissions in order to ensure adherence to the guidelines outlined in this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity and holding valid business licenses. Additionally, bidders must have prior experience in supplying similar products to government institutions or large corporations. References from previous clients confirming successful project delivery may also be required.
Bidders for this tender must submit certain mandatory certificates which include a company registration certificate, GST registration document, and any quality certifications relevant to the toner and ink cartridges being supplied. Compliance with these documentation requirements is crucial for consideration in the bidding process.
The registration process for this tender requires interested bidders to sign up on the specified e-procurement platform. Vendors must complete the registration form with accurate details and upload the necessary documents to obtain eligibility for participation in the tendering process.
All submission documents for this tender should be provided in specified document formats, preferably PDF, Word, or Excel, as stated in the tender guidelines. It is crucial to adhere to these format guidelines to ensure compliance and prevent disqualification.
Micro, Small, and Medium Enterprises (MSEs) have access to certain benefits under this tender, including price preferences during evaluation and simplified compliance requirements. These initiatives are designed to support the growth and sustainability of smaller enterprises in line with local government policies.
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