Tender Title: Modern Aircraft Refuelling Pump

Reference Number: GEM/2025/B/5815277

Issuing Authority/Department:
Ministry of Defence, Department of Military Affairs

Scope of Work and Objectives

The purpose of this tender is to procure Modern Aircraft Refuelling Pumps for the Indian Army. This tender is categorized under high-value procurement aimed at enhancing operational readiness and efficiency in military refuelling operations. The selected vendor will be responsible for delivering a total of 26 units that meet the operational requirements and specifications provided in the tender documents.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Be a registered entity with appropriate business licenses.
• Demonstrate relevant industry experience or be eligible for exemptions based on qualifications.
• Meet minimum turnover requirements, including an average annual turnover of 116 lakh over the past three years.
• Submission of necessary documentation to support eligibility, including OEM authorization.

Technical Requirements

The Modern Aircraft Refuelling Pump must conform to the technical specifications outlined in the official documents provided by the Department of Military Affairs. Key technical aspects include:

• Compliance with specified BoQ (Bill of Quantities) documentation.
• Performance stability and reliability standards as per military refuelling protocols.
• Successful inspections carried out by the buyer's designated empanelled agency.

Financial Requirements

Financial compliance is critical for this procurement process. Bidders are required to:

• Submit relevant documents proving financial stability and the capacity to fulfill the contractual obligations.
• Ensure that the bid includes consideration for acceptable payment terms and conditions.

Document Submission Details

Bidders must upload all required documents as outlined in the statement of work. This includes:

• Experience criteria
• Past performance details
• OEM authorization and other certificates as requested in the ATC (Additional Terms and Conditions).
• All supporting documentation must be submitted in accepted formats for proper evaluation.

Special Provisions

This tender includes provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups, such as:

• Exemption from experience criteria where applicable, allowing newer firms to participate.
• Encouragement for local content and adherence to the 'Make in India' initiative, fostering domestic capabilities.

Evaluation Process

The selection will be based on a total value-wise evaluation model considering various factors like:

• Financial proposals
• Compliance with technical specifications
• Past performance assessment, weighted at 30%.

Each bid will be carefully scrutinized to ensure adherence to the criteria specified in the tender documentation.

Delivery Locations

Successful bidders will be expected to deliver the pumps to designated locations as specified by the Indian Army. The delivery logistics should ensure timely supply to meet operational demands.

Contact Information

For any inquiries regarding the tender, additional documentation can be accessed through the following links:

• Main Document
• Specification Document
• ATC Document