Tender Title: Hiring of Non-AC Cars

Reference Number: GEM/2025/B/6117946

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Hiring of Non-AC Cars tender revolves around the acquisition of reliable and efficient transportation services catering to various operational needs of the Department of Military Affairs. This tender seeks to establish a contract for the hiring of non-air-conditioned sedan cars for designated usage across multiple durations and kilometers to support official activities.

Scope of Work and Objectives

The scope of work includes the provision of non-AC sedan vehicles for the following services:

• Hiring of non-AC cars for a duration of 10 hours and a distance of 80 kilometers, designated as a fixed vehicle
• Miscellaneous vehicle requirements under the same terms
• Extended services for a duration of 12 hours for distances of 100 and 120 kilometers, which includes outstation duties and DSO (Duty Station Order) duties

The objective is to ensure seamless transportation facilities are available for military personnel, facilitating efficiency in their operations.

Eligibility Criteria

To participate in this tender, prospective bidders must:

• Be a registered entity capable of providing transportation services.
• Demonstrate experience in car hiring services, particularly for institutional or government clients.
• Meet any additional eligibility requirements outlined in the tender documents to ensure compliance with the operational standards expected by the Ministry of Defence.

Technical Requirements

Participants must adhere to specific technical requirements, including but not limited to:

• The vehicles should be well-maintained, insured, and registered for use.
• A fleet of cars compliant with safety and quality standards.
• Strong serviceability records and timely availability of vehicles in accordance with operational schedules.

Financial Requirements

Bid submission must include:

• A detailed breakdown of pricing structures for various hiring models (10 hours/80 km, 12 hours/100 km, etc.).
• Evidence of financial stability, such as turnover statements or bank guarantees.
• Any associated costs and conditions related to vehicle usage and servicing.

Document Submission Details

Interested bidders are advised to prepare a complete set of documents for submission, which should ideally include:

• Registration certificates
• Valid insurance papers for vehicles
• Compliance certificates for technical specifications and safety standards
• Financial documents showcasing bids and monetary capabilities

Submissions must be made electronically through the designated portal, with adherence to any formatting and documentation policies outlined by the Department of Military Affairs.

Special Provisions

This tender encompasses benefits for Micro, Small, and Medium Enterprises (MSEs), supporting their participation. Bidders qualifying as MSEs may be eligible for relaxations in terms of financial and documentation requirements.

Evaluation Process

The evaluation process will consist of:

• Qualitative assessments of the submitted proposals focusing on compliance with technical and financial requirements.
• Selection based on the most cost-effective response that meets the needs of the department while ensuring service quality and reliability.

Delivery Locations

Service delivery will be primarily focused within the operational jurisdictions of the Department of Military Affairs, with specific locations being issued alongside operational directives.

Contact Information

For any queries regarding this tender, prospective bidders should reach out through official channels provided in the tender notification or via designated contact points for assistance.