Overview

The tender titled "Cashew Kernel Whole Raw (Grade-240)" with reference number GEM/2025/B/6162711 is issued by the Department of Military Affairs, under the Ministry of Defence. This tender invites bids for the procurement of 960 units of cashew kernels, aiming to fulfill the requirements of the ministry in line with its operational needs.

Scope of Work and Objectives

The primary scope of work entails the supply of quality cashew kernels whole raw (grade-240). The objectives include ensuring compliance with the specified technical standards while providing timely delivery to designated locations. Bidders are expected to deliver a product that meets stringent quality controls to support the ongoing mission of the armed forces.

Eligibility Criteria

To qualify for this tender, bidders must meet several eligibility requirements. This includes being a legally registered entity capable of supplying food products as per the region's laws. Companies wishing to participate should demonstrate prior experience in dealing with similar products and have the necessary certifications to ensure quality compliance.

Technical Requirements

The technical requirements for this tender stipulate that the cashew kernels must be whole raw and of grade-240, adhering to international quality standards. This includes meeting safety and packaging requirements to ensure the integrity of the product during transit. Furthermore, bidders must provide documentation verifying the quality and source of the nuts.

Financial Requirements

The tender specifies certain financial requirements that must be met by the participating bidders. This includes providing proof of financial stability, which may encompass recent financial statements and sales records. Additionally, bidders must be prepared to submit an Earnest Money Deposit (EMD) as part of their overall bid submission.

Document Submission Details

Prospective bidders are required to compile and submit their documents in the specified format outlined in the tender notice. All submissions must include necessary certificates, such as quality certifications and business licenses, alongside the completed bidding forms. It is crucial to ensure that all documents are submitted by the stipulated deadline to avoid disqualification.

Special Provisions

This tender has special provisions in favor of Micro and Small Enterprises (MSEs), aimed at encouraging wider participation while boosting local businesses. Startups also can benefit from specific concessions, offering them an equal footing in competing for this contract. These provisions are in line with enhancing local procurement policies.

Evaluation Process

The evaluation process will primarily focus on the quality and compliance of the submitted products with stipulated specifications. Price evaluation will also be a significant consideration, along with the bidder's past performance in similar contracts. The bids will be assessed thoroughly to ensure transparency and fairness, ultimately leading to the selection of the qualified supplier.

Delivery Locations

Bidders should note that all deliveries are to be made to designated military bases as outlined by the issuing authority in the tender. The particular locations for delivery will be specified during the bidding process and needs to be adhered to strictly by the winning bidder.

Contact Information

For any inquiries regarding the tender process or specifications, bidders are encouraged to contact the Department of Military Affairs. However, specific contact details should be verified directly in the tender documentation to resolve any discrepancies or ensure accurate communication.

This comprehensive tender description aims to provide potential bidders with all the necessary information to prepare their submissions for GEM/2025/B/6162711, while adhering to compliance and quality standards expected by the Department of Military Affairs.