Tender Title and Reference Number
126 A CARTRIDGE,INK CARTRIDGE 955XL,32 A CARTRIDGE,BROTHER 3145 TONER CARTRIDGE,BROTHER 265 TONER C
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Tender Title and Reference Number
Procurement of Toner Cartridge
Reference Number: 15cec2239
Issuing Authority/Department
The tender is issued by the Department of Military Affairs, which operates under the Ministry of Defence. This department is responsible for managing procurement processes for military-related supplies and services, ensuring that all purchases align with governmental standards and requirements.
Scope of Work and Objectives
This tender aims to procure various types of toner cartridges, accessories, and related products essential for the efficient functioning of documentation systems within military departments. The total quantity required for this tender is 2118 units. The objective is to ensure a consistent supply of printing resources that meet the operational needs of the Department of Military Affairs and maintain high standards of quality and performance.
Eligibility Criteria
To qualify for participation in the tender, bidders must meet the following eligibility criteria:
- Must be a legally registered company in compliance with applicable laws.
- Proven track record in supplying toner cartridges and related products, preferably to government or defense sectors.
- Compliance with local and national regulations pertaining to procurement processes.
- Provision of relevant certifications and documentation certifying the quality of products.
Technical Requirements
Bidders must provide toner cartridges that meet specific technical standards:
- Compatibility with multiple printer brands and models including Brother and Canon.
- Compliance with industry quality standards and specifications.
- Evidence of durability, performance efficiency, and reliability.
- Detailed product specifications must be outlined in the submission documents.
Financial Requirements
Bidders should include a comprehensive financial proposal that details:
- Unit prices for each type of toner cartridge being offered.
- Any applicable discounts for bulk purchases.
- Payment terms and conditions.
- Submission of an Earnest Money Deposit (EMD) to secure the bid, details of which will be outlined upon request.
Document Submission Details
Bidders are required to submit all necessary documents by the designated submission method, which will be communicated to qualified participants. All proposals must clearly state the details of the offered products, compliance with technical expectations, and adherence to financial requirements.
Special Provisions
Specific provisions are in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions aim to promote local manufacturing and service capabilities, enhancing competition and innovation within the procurement landscape.
Evaluation Process
The evaluation process will involve a thorough review of the submissions based on the following:
- Compliance with eligibility and technical requirements.
- Overall cost-effectiveness of the proposal.
- Quality and reliability assessments of the offered products.
Successful bidders will be contacted for final negotiations and contract terms.
Delivery Locations
The toner cartridges are to be delivered to specified locations determined by the Department of Military Affairs. Bidders should factor in all aspects of logistics and delivery timelines in their proposals.
Contact Information
For further inquiries, bidders are encouraged to reach out directly to the Department of Military Affairs. All questions regarding the tender should be directed to the appropriate email or phone contact provided during the tender briefing.
Tender BOQ Items
35 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity, having previous experience in supplying toner cartridges to government departments, and compliance with local procurement regulations. Bidders must submit relevant documentation that demonstrates their capability to meet these criteria.
Bidders are required to provide certificates that demonstrate compliance with industry quality standards. This includes certifications for product quality, safety, and performance metrics. Additionally, a registration certificate of the company and proof of relevant experience is necessary.
The registration process typically involves filling out an application form and submitting it along with necessary documentation such as the company’s registration, financial statements, and past performance details. Bidders should carefully read the submission guidelines to ensure all requirements are met.
The tender mandates that all documents should be submitted in PDF format unless specified otherwise. This ensures the integrity of the submission and that all information is easily accessible during the evaluation process.
Bidders will be required to submit performance security after selection, typically as a percentage of the total contract value. This security acts as a guarantee for the fulfillment of the contract terms. Details regarding the amount and acceptable forms of performance security will be provided to successful bidders upon contract award.
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