Tender Title: PROCUREMENT OF CARTRIDGES

Reference Number: 1185d8c49

Issuing Authority:

Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

This tender focuses on the procurement of various printer cartridges necessary for departmental operations. The aim is to ensure that the Department of Military Affairs is equipped with reliable printing supplies, which are essential for efficient functioning. The required products include, but are not limited to, Xerox Versa Link B7125 Black Toner 006R01819, HP Printer Toner 12A, and Canon Printer Toner 303.

A total of 174 cartridges will be acquired, and bidders are encouraged to offer competitive pricing for the comprehensive list of toner and ink cartridges outlined in the tender documentation. Successful bidders will contribute significantly to maintaining operational continuity.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Be a registered entity with a valid business license.
• Ensure compliance with the necessary tax and legal provisions.
• Have prior experience in supplying printer-related products and parts.

Technical Requirements

The technical requirements for the cartridges include:

• Products must be genuine or OEM (Original Equipment Manufacturer) compatible.
• Each cartridge must meet the applicable quality standards and specifications set forth by the manufacturers.
• Bid submissions should include detailed specifications for each item along with product certifications.

Financial Requirements

Bidders are required to provide a detailed financial breakdown in their submission, which should include:

• Pricing for each item listed in the scope.
• Any applicable taxes, shipping, or handling fees.
• Acknowledgment of payment terms, which will be communicated to the selected bidders.

Document Submission Details

Interested parties must submit their bids electronically, adhering to the guidelines set forth in the tender documentation. Documents should be formatted in PDF or MS Word and submitted via the designated submission portal provided by the issuing authority. Each submission must be complete with relevant supporting documents for consideration.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions ensure wider participation and promote local industry, encouraging businesses within the sector to engage in governmental procurement processes.

Evaluation Process

All submissions received will be evaluated based on:

• Compliance with eligibility & technical criteria.
• Pricing competitiveness.
• Past performance and reliability in previous supply contracts.

The evaluation will be conducted in a transparent manner, and shortlisted bidders may be invited for further discussions.

Delivery Locations

Successful bidders will be required to deliver cartridges to various locations as specified by the Department of Military Affairs, upon finalization of the contract terms.

Contact Information

For any inquiries related to this tender, interested bidders should refer to the official contact points provided in the tender documentation. However, specific contact names and details may not be available in this summary.

In summary, this tender presents an opportunity for suppliers specializing in printer cartridges to partner with the Department of Military Affairs through the procurement of essential office supplies. Interested parties are encouraged to review the details thoroughly and ensure their submissions align with the outlined requirements.