Tender Title: Supply and Delivery of Vehicle Components
Tender Reference Number: GEM/2025/B/6125164
The Department of Military Affairs under the Ministry of Defence is inviting tenders for the supply and delivery of essential vehicle components. This tender focuses on the procurement of several components critical for vehicle maintenance and operation, aimed at ensuring the reliable function of military vehicles.
Scope of Work and Objectives
The primary goal of this tender is to source a range of vehicle components that include:
- Cartridge lubricating oil filter
- Assy Outer handle LH
- Pump fuel transfer
- Gear lever kit
- Taper roller bearing
- Assy window regulator RH
- CE bush
- Various repair kits for hydraulic cylinders
- Assy drive shaft and wheel nut
- Sealing washer, hoses, and blades
The scope entails not only the supply of these components but also their timely delivery to designated military locations.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet several critical eligibility criteria:
- Registration as a legal entity,
- Proven experience in supplying vehicle components,
- Compliance with all local regulations concerning supply and procurement,
- Adequate financial standing to support the contract requirements.
Technical Requirements
Bidders must adhere to specific technical requirements that ensure the quality and compatibility of the components supplied. This includes:
- Meeting defined quality standards,
- Compliance with ISO or equivalent certification for products,
- Detailed documentation of technical specifications for each component,
- Evidence of prior successful contracts for similar items.
Financial Requirements
Participants are expected to provide comprehensive financial documentation, including:
- Proof of financial stability,
- A filled bid form that outlines pricing for each component,
- Evidence of ability to furnish an Earnest Money Deposit (EMD) as required.
Document Submission Details
All bids must be submitted online, following the tender documentation guidelines. Required documents include:
- Business registration certificates,
- Technical specifications,
- Financial statements,
- Signed bid forms.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, aiming to provide equitable opportunities in the procurement process. Benefits available to these businesses include:
- Reserved quota in the tendering process,
- Technical and financial support during the bidding phase.
Evaluation Process
Tenders will be evaluated based on the lowest price, quality, and compliance with the technical specifications outlined in the documentation. A technical committee will assess the bids meticulously, ensuring all components meet operational standards.
Delivery Locations
Components must be delivered to specified military locations as outlined in the procurement documents, with adherence to delivery schedules stressed in the tender requirements.
Contact Information
Potential bidders should refer to the official Department of Military Affairs platform for any inquiries regarding this tender. Additional outreach can be accomplished via formal channels provided within documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in supplying vehicle components, compliance with local regulations, and showing financial stability to fulfill the tender’s obligations. Bidders must ensure they provide all necessary documentation to verify their qualifications.
Bidders must adhere to strict technical specifications ensuring that all vehicle components meet quality standards. Required documentation includes ISO or equivalent certifications for each product, detailed descriptions of specifications, and evidence of compliance with required quality norms to ensure reliability.
All documents for the tender must be submitted online as per the guidelines outlined in the tender documentation. It is vital that bidders include business registration certificates, technical specifications, financial statements, and completed bid forms to avoid disqualification.
Bidders are expected to furnish an Earnest Money Deposit (EMD) to ensure commitment to the tender. The exact EMD amount and conditions are specified in the tender documents, and it is crucial for potential respondents to comply to secure their bid participation.
MSEs participating in this tender are afforded special provisions, including reserved quotas and preferential pricing analysis. This initiative aims to enhance the competitiveness of smaller enterprises in the procurement process and ensure equitable participation. Additionally, support may be offered in navigating the compliance process under specific guideline frameworks.
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