Tender Title: Supply of Various Automotive Spare Parts
Tender Reference Number: GEM/2025/B/6184545
Issuing Authority/Department:
Ministry of Defence, Department of Military Affairs
The scope of work for this tender involves the supply of a selection of automobile spare parts essential for maintenance and operational readiness. The components required include various models of nylon nuts, pressure plate assemblies, rubber hoses for engine ventilation, and pads from recognized manufacturers. The total quantity of parts to be supplied is 196 units across the designated items ensuring the effective functioning of military vehicles.
Objectives:
The primary objective is to source high-quality components that meet the specifications and operational needs of the military vehicles. Each category of spare part has been specified to maintain uniformity and reliability in vehicle maintenance across the armed forces.
Eligibility Criteria:
Bidders are expected to comply with specific eligibility norms, generally including registration as a manufacturer, proof of previous supply to similar sectors, and a valid GST registration. Strategic partnerships or associations with certified manufacturers can improve compliance to eligibility requirements.
Technical Requirements:
The technical requirements mandate that all spare parts delivered should meet the prescribed industrial standards. This includes certifications that validate the quality and compatibility of the components with the military vehicles they are intended for. Bidders are encouraged to provide documentation that includes testing results and compliance certifications from recognized laboratories.
Financial Requirements:
Financial evaluations will consider the total bid amount, which should be competitive and reflect the quality and availability of the supplied parts. Bidders should be prepared to submit a bid guarantee or earnest money deposit (EMD) as stated in the tender documentation to assure their commitment.
Document Submission Details:
Bidders must ensure that they submit complete tender documents electronically or physically, as required. All submissions must include mandatory forms filled and signed, along with proof of eligibility and technical documentation, organized in a clear format for review.
Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) may benefit from special provisions under this tender to promote participation. Startups are also encouraged to apply, with possible relaxation in notice periods and procedural aspects to provide a more equitable opportunity.
Evaluation Process:
The evaluation process will focus on compliance with technical requirements, financial soundness, and adherence to submission protocols. Each bid will be assessed systematically against predefined criteria, ensuring a fair and transparent selection process.
Delivery Locations:
The spare parts are to be delivered to specified military establishments, details of which will be provided upon successful bid acceptance. Bidders should account for logistics and ensure timely delivery as per the requirements outlined by the Ministry.
Contact Information:
For further inquiries or clarification regarding the tender, bidders may reach out through official channels directly related to the Ministry of Defence. Specific contact details will be shared in the tender documentation.
This tender provides an important opportunity for businesses capable of fulfilling specified technical and financial criteria to contribute to national defense readiness through the supply chain of essential automotive parts.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements typically include being a registered entity with proof of prior experience in supplying automotive spare parts to governmental or military clients. Bidders must possess a valid GST registration and fulfill any stipulated criteria regarding financial capacity and legal compliance.
Bidders must provide relevant certificates that demonstrate compliance with industrial quality standards, such as ISO certifications, which indicate that the products meet operational specifications. Evidence of previous contracts and quality control audits can also be advantageous.
The registration process requires that all documents be organized, clearly labeled, and submitted in accordance with the specified format. Additional documentation such as compliance statements, financial records, and product specifications should be included to fulfill all requirements listed in the tender.
Payment terms usually entail a structured plan that includes milestone payments upon the delivery of goods or a direct full payment after successful acceptance testing. Details regarding performance security requirements would also be specified to assure compliance before payment processing.
Micro, Small, and Medium Enterprises (MSEs) may be entitled to certain benefits, such as exemptions from some eligibility criteria, reduced fees, and preferential treatment during the evaluation process. This initiative is part of broader efforts to encourage participation from small businesses in government procurements.
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