Maintenance of Generators - Department of Military Affairs

Tender Title: Maintenance of Generators

Reference Number: 14ac5a55f

Issuing Authority: Department of Military Affairs, Ministry of Defence

The objective of this tender is the maintenance and repair of various generator sets, specifically including models from 30 KVA to smaller units like 5 KVA. This tender aims to ensure that military and defense facilities have operational power supplies through the maintenance of generator sets.

Scope of Work

The successful bidder will be responsible for providing high-quality spares and repairs for the following generator models:

• 30 KVA Generators: 04.2145, 3H.8408, 3H.8403
• 15 KVA and 10 KVA Generators
• Smaller Generators: including but not limited to 5 KVA and 7.5 KVA units, as well as favored models like JCB 3DX

The scope encompasses the complete maintenance, supply of spare parts, and efficient repair services, thereby ensuring optimal functionality and reliability during operation.

Eligibility Criteria

Bidders must meet the following eligibility criteria:

• Registered as a legal entity in accordance with Indian laws.
• Proven experience in maintenance and repair of generator sets, including relevant documentation.
• Compliance with all local and national regulations regarding safety and operational standards.

Technical Requirements

Bidders will need to ensure that they possess the necessary technical certifications and should demonstrate familiarity with the handling of various generator models mentioned above. All repairs must adhere to the industry's quality standards and safety protocols.

Financial Requirements

Bidders may be required to provide:

• Earnest Money Deposit (EMD): Details on EMD should be confirmed in official bid documents.
• Adequate financial statements affirming the ability to support operational costs involved in the maintenance of provided services.

Document Submission Details

Bidders are advised to submit their documents electronically through the designated platform, ensuring the inclusion of:

• Technical proposals
• Financial bids
• All required certificates and compliance documents

Documents must be submitted in accepted formats such as PDF or Excel and should be properly labeled as per submission guidelines.

Special Provisions

This tender encourages Micro, Small, and Medium Enterprises (MSEs) to participate and may offer benefits such as:

• Relaxation of eligibility criteria for MSEs.
• Preference in bid evaluation.

Startups are also invited to submit bids, provided they demonstrate innovative solutions or approaches related to maintenance services.

Evaluation Process

The evaluation will comprise:

1. A technical review of submitted proposals.
2. A financial bid assessment to determine the most advantageous offer.
3. Compliance checks with local content and procurement rules, especially under the 'Make in India' initiative, promoting local manufacturing and sourcing.

The final decision will be influenced by bidder's experience, adherence to specifications, pricing, and local economic contributions.

Delivery Locations

Services will be required at designated military facilities across various locations, specifics of which will be provided to qualified bidders post-bid acceptance.

Contact Information

For further clarifications, bidders should refer to the official points of contact as provided in the tender documentation.