Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6113424)
Custom Bid for Services - Repair of 100 KVA DG Set (Kirloskar))
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Tender Title: Repair of 100 KVA DG Set (Kirloskar)
Reference Number: GEM/2025/B/6113424
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
Scope of Work and Objectives
The objective of this tender is to solicit bids for the repair services of a 100 KVA Diesel Generator Set (DG Set) manufactured by Kirloskar. The selected vendor will be responsible for providing comprehensive repair services to ensure the DG Set operates efficiently, meets all operational requirements, and adheres to quality standards. This involves diagnosing malfunctions, replacing defective parts, and conducting functional tests post-repair to confirm restoration to optimal condition.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Be a registered entity engaged in the repair services of generator sets.
- Possess relevant experience in repairing DG Sets, particularly the Kirloskar brand or similar.
- Hold necessary certifications and licenses to provide electrical repair services as mandated by local regulations.
Technical Requirements
Bidders must demonstrate their technical capabilities by providing:
- Documentation of previous repair projects on generator sets, specifically data verifying experience with similar equipment.
- Details of qualified personnel who will be involved in the service delivery and their relevant certifications.
- Compliance with standards for electrical safety and performance metrics applicable to DG Set repairs.
Financial Requirements
Bidders are required to submit:
- A detailed financial proposal outlining costs associated with labor, parts, and any additional fees.
- Financial documentation that demonstrates the bidder's ability to handle a project of this nature and size, including prior experience with similar financial scopes.
Document Submission Details
All bid documents must be submitted electronically as per the guidelines outlined in the tender's notice. Ensure that responses are complete and submitted by the specified submission methods. Late submissions will lead to disqualification.
Special Provisions
In efforts to support local entrepreneurship, provisions are available for Micro, Small, and Medium Enterprises (MSEs) as well as startups. Such vendors are encouraged to submit their bids and may be eligible for additional considerations.
Evaluation Process
The evaluation process will assess the bids based on compliance with the eligibility criteria, technical and financial proposals, and the bidder’s overall capability to deliver the required services. Points will be awarded based on the clarity, feasibility, and demonstrated experience.
Delivery Locations
Services must be rendered at the designated facilities specified by the Ministry of Defence. Bidders should confirm their ability to operate within the required geographic parameters.
Contact Information
For inquiries or further clarification regarding this tender, please refer to the issuing authority's contact details as provided in the official tender announcement.
By participating in this tender, bidders will contribute to the operational readiness of essential equipment, fostering a sustainable repair ecosystem for critical infrastructure. Ensure all relevant documents and proposals are carefully prepared according to the aforementioned guidelines to maximize your chances of success.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the ability to perform repair services on diesel generators. Companies must demonstrate past experiences, particularly in handling Kirloskar products or equivalent, along with holding necessary certifications mandated for electrical services.
Repair services for DG Sets must meet industry standards for electrical safety and operational performance. Bidders must provide evidence of their capability to adhere to these specifications, ensuring repairs are conducted with quality parts and skilled personnel.
Bidders must outline their payment terms within their financial proposal, which will be assessed during the evaluation process. Additionally, a Performance Security may be mandated post-award, ensuring commitment to quality service delivery as per the tender specifications.
Bids must be submitted electronically following the guidelines provided in the tender notice. Accepted formats for submission typically include PDF or Word documents unless specified otherwise in the attached documents.
MSEs and startups can access special provisions, which may include relaxed requirements during the qualification evaluation and possible financial incentives or support, thereby enabling their participation in government contracts within the repair service sector.
These FAQs aim to clarify the key aspects of the tender, enabling prospective bidders to prepare their responses accordingly and foster a transparent bidding environment.
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