The tender reference number GEM/2025/B/6113696 has been issued by the Department of Military Affairs under the Ministry of Defence. This tender pertains to the procurement of Heat Pumps, a crucial requirement aimed at enhancing energy efficiency and providing reliable heating solutions within military installations.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply and installation of advanced Heat Pump systems. The selected contractor will be responsible for ensuring that the equipment meets established performance standards and integrates seamlessly with existing infrastructure. The successful tenderer will supply a total of one unit of Heat Pump, with a focus on high efficiency, energy conservation, and durability under varying operational conditions.
Eligibility Criteria
Bidders must meet specific eligibility requirements to participate in this tender. Eligible bidders may include manufacturers, authorized dealers, or contractors with demonstrated experience in the installation and maintenance of HVAC systems, particularly Heat Pumps. Proof of successful past contracts in similar scope will be pivotal to qualifying for this tender.
Technical Requirements
The technical specifications for the Heat Pumps include:
- Energy efficiency ratings compliant with national standards.
- Maximum operational capacity as specified in the tender documentation.
- Provision for installation to meet military operational demands. Bidders must provide detailed technical documentation demonstrating how their proposed systems comply with these requirements.
Financial Requirements
Bidders are expected to provide valid financial statements, proving their capability to handle the procurement and installation of the Heat Pumps. Additionally, each bid will require the submission of an Earnest Money Deposit (EMD). The specific amount for the EMD will be clarified in the tender documents, and bidders must ensure compliance with any financial guidelines stipulated.
Document Submission Details
All submission documents, including technical specifications, financial statements, and compliance certificates, must be submitted electronically through the Gem portal. A detailed checklist for submissions will be shared with all potential bidders to ensure a complete application.
Special Provisions
The tender includes provisions that support Micro, Small, and Medium Enterprises (MSEs) and startups. These entities can leverage certain benefits that promote participation in government contracts, aiming to stimulate local economies and entrepreneurial development.
Evaluation Process
Bids will undergo a comprehensive evaluation process which will assess each submission’s compliance with both technical and financial criteria. Each bid will be scored based on predetermined metrics, including technical depth, cost-effectiveness, and reliability of the proposed system.
Delivery Locations
The Heat Pumps will be delivered to designated military bases as specified in the tender documentation. Detailed delivery timelines should be aligned with the project demands and operational readiness of the installations.
Contact Information
For further inquiries, interested bidders may consult the detailed tender documents available on the Gem portal. No misleading or incomplete contact information is provided in the documentation, hence firms are advised to refer only to the official communications.
The tender GEM/2025/B/6113696 represents a significant opportunity for bidders with the capacity to deliver high-quality Heat Pumps that meet military standards. It encourages participation while promoting local businesses through special provisions for MSEs and startups.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and having relevant experience in supplying and installing Heat Pumps. Bidders must demonstrate their credentials by providing evidence of previous contracts in similar scopes, showcasing their capacity to meet stringent military standards.
Participants are required to submit various certificates that may include:
- Company registration documents.
- Tax compliance certificates.
- Any relevant quality assurance certifications that affirm the quality and efficiency of the offered Heat Pumps. Additional documents may be specified in the tender notice.
Bidders are required to provide a performance security that guarantees the fulfillment of the contractual obligations post-award. The specifics of the performance security will be detailed in the tender documentation. It acts as assurance against non-compliance or delays in project execution.
Proposals must be submitted electronically through the Gem portal in prescribed formats. The submission should include all required documents as listed in the tender guidelines. Any deviations from the specified submission methods may result in disqualification.
The evaluation process includes a thorough review of both technical and financial bids. Bids are scored based on predetermined criteria that prioritize efficiency, cost-effectiveness, compliance with specifications, and the bidder’s past performance track record. Bidders will be notified of the results as per the outlined processes in the tender documentation.
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