The Hiring of Sanitation Service - Sweeper tender with reference number GEM/2025/B/6112661 is issued by the Department of Military Affairs, under the Ministry of Defence. This tender seeks qualified vendors to provide sanitation services across various designated areas. The scope of work involves the daily hiring of sweepers to ensure clean and hygienic surroundings.
Scope of Work and Objectives
The primary objective of this tender is to engage a competent service provider who can efficiently fulfill the sanitation needs across all operational areas within the jurisdiction of the Defence Department. The provider will be expected to deploy a total of 116 sweepers who will maintain cleanliness through regular sweeping, garbage collection, and ancillary sanitation tasks. The successful bidder must demonstrate an understanding of the sanitation requirements of the facility and commit to delivering clean, safe, and environmentally-friendly operations.
Eligibility Criteria
To participate in this tender, participants must meet the following eligibility criteria:
- The bidder must be a registered legal entity having the necessary licenses to operate in the sanitation service sector.
- A proven track record in the sanitation service industry will be necessary, ideally evidenced by previous contracts or experience in similar projects.
- The bidder must comply with all regulatory requirements concerning labor laws and the welfare of workers.
Technical Requirements
Technical requirements include:
- Having an in-house team qualified to manage sanitation services.
- Equipment necessary for daily cleaning operations must be available or easily accessible.
- Compliance with local health and safety regulations regarding sanitation work.
Financial Requirements
Bidders must submit a competitive financial proposal outlining pricing structures for the services to be rendered. Details regarding the Earnest Money Deposit (EMD) will be stipulated in the tender documentation, ensuring that adequate financial commitment is made by vendors participating in the tender. Performance security may also be required upon contract award, to guarantee the fulfillment of obligations by the contractor.
Document Submission Details
All bids must be submitted as per the documented guidelines, ensuring that required documents are included. The submission deadline will be defined in the tender process. It's critical that bidders adhere to submission formats and procedures to ensure compliance. The preferred formats for submission of documents will be specified in the tender instructions.
Special Provisions
The tender promotes Micro, Small, and Medium Enterprises (MSEs) by inviting bids from such entities. Special provisions may exist to support startups in bidding for this service, thereby encouraging local businesses and promoting small-scale entrepreneurship in compliance with the 'Make in India' initiative.
Evaluation Process
Bids will undergo a rigorous evaluation process where compliance with technical and financial criteria will be assessed thoroughly. The evaluation criteria will emphasize both pricing and proposed service standards to ensure the best value for the Department of Military Affairs.
Delivery Locations
Services are to be delivered across all defined areas as specified in the tender documentation. Bidders should be aware of the geographical distribution of the required services and their capacity to meet these demands.
Contact Information
For further queries, bidders may reach out to the Department of Military Affairs through specified official communication channels included in the tender documents. Ensure that all inquiries are directed to the proper authorities to obtain accurate information regarding this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with valid licenses to conduct sanitation services. Additionally, bidders should demonstrate past experience in similar projects. Compliance with labor laws and meeting safety regulations are also vital criteria for qualification.
Bidders must provide all relevant certificates that validate their operational capabilities. This typically includes registration certificates, GST registrations, licenses for sanitation services, and any other pertinent certifications that demonstrate adherence to local and national quality standards.
Proposals must be submitted electronically through the designated platform outlined in the tender specifics. All document submissions must conform to the specified formats accepted by the Department of Military Affairs as part of their submission protocol.
The evaluation criteria will focus on both technical capabilities and financial offerings. Each bid will be reviewed for its compliance with the sanitation requirements and the cost-effectiveness of the proposal, ensuring that the best-suited services are contracted.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering special provisions that may include preferential treatment during the evaluation process, thereby promoting local businesses and supporting the economic framework of small-scale entrepreneurship.
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