Tender Title: BOQ BOQ
Reference Number: GEM/2025/B/6010302
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
This tender focuses on the procurement of high-quality office furnishings that include a selection of tables and chairs critical for military and defence operations. The scope of the procurement encompasses the supply of specific items listed in the Bill of Quantities (BOQ), which consists of:
- Table Computer (Dimensions: 1200x780x750mm; Drawing No: FD E6 MAP 03)
- Chair Revolving Executive (Cushioned with Arms)
- Executive Desk (Dimensions: 90x166.5x72.5 Cm; Make: Godrej; Model: S 1071)
- Visitor Chair (With Arms, Pipe Frame; Make: Methodex)
- Medium Steel Almirah with Shelves (Drawing No: FD 1032 340)
- Large Steel Almirah with Shelves (Drawing No: FD 1031 351 339)
- Office Clerk Steel Table (Drawing No: FD 1004)
Objectives
The primary objective of this tender is to furnish the military with functional, durable, and ergonomic furniture suitable for operational and administrative tasks. The selected vendors must ensure compliance with specified technical and quality standards to elevate the work environment for service members.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a duly registered entity capable of executing government contracts.
- Possess a valid registration with the relevant authorities and have appropriate certifications applicable to the products offered.
- Demonstrate experience in manufacturing or supplying similar items within the last three years.
Technical Requirements
The bidders must adhere to stringent technical requirements to ensure the quality and compatibility of the furniture being supplied. All products must meet the following specifications:
- Each item must conform to the dimensions and materials specified in the provided BOQ.
- Products should be compliant with national safety and quality standards.
Financial Requirements
Bidders are required to provide a financial proposal that includes:
- A transparent price structure that clearly indicates the cost for each individual item listed in the BOQ.
- Verification of financial capacity to undertake and fulfill the contract obligations.
Document Submission Details
Interested bidders must submit their proposals along with the necessary documentation in the required format. Submission methods can include both online platforms and physical delivery to the department. The exact instructions will be provided in the tender documents.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions will encourage participation from start-ups, aligned with government initiatives promoting innovation and entrepreneurship.
Evaluation Process
The evaluation process will focus on:
- Compliance with eligibility criteria
- Financial proposal evaluation including price competitiveness
- Quality and delivery commitments as outlined in tenders
Successful bidders will be notified post-evaluation while unsuccessful bidders will not receive a formal notification.
Delivery Locations
The delivery for the items will take place at designated military establishments as specified in the final award notice after successful bidding.
Contact Information
For detailed inquiries regarding this tender, potential bidders may need to consult the official channels or visit the related government portal for updated contact information.
The successful execution of this tender will greatly enhance the operational efficiency by ensuring that military personnel have access to high-quality and durable office furnishings. Thus, it is crucial for the participating bidders to pay attention to detail and align closely with the eligibility requirements, technical specifications, and financial proposals articulated in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of executing government contracts, possessing valid registrations, and holding appropriate certifications. Bidders must demonstrate experience in manufacturing or supplying similar items within the last three years, ensuring compliance with the technical specifications outlined in the tender.
To process a bid successfully, bidders must possess necessary certificates such as GST registration, company incorporation documents, and any product-specific certifications that demonstrate compliance with national safety and quality standards. It is essential to present all relevant documentation to validate eligibility.
The accepted document formats for proposals typically include PDF for textual documents and images, while any Excel or CSV formats may be used for structured pricing and quantity data submissions. It is recommended to follow the submission instructions carefully as indicated in the tender documentation.
Bidders must provide an Earnest Money Deposit (EMD) as specified in the tender document, which is a security amount to ensure the bid’s seriousness. Winners will also be required to furnish a performance security, often a percentage of the total bid amount, to assure compliance with contractual obligations.
Yes, there are specific provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits can include exemptions from certain eligibility requirements, access to financial assistance programs, and preferences in bidding evaluations, helping to promote local and innovative businesses in the defense sector.
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