Tender Title: Manpower Outsourcing Services
Tender Reference Number: GEM/2025/B/6141896
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
The objective of this tender is to procure manpower outsourcing services specifically focusing on highly-skilled graduate administrative personnel, ensuring that all operations meet the required standards while adhering to minimum wage regulations. The Ministry of Defence seeks qualified vendors who can efficiently fulfill staffing needs with competent human resources.
Scope of Work and Objectives
The successful vendor will be responsible for providing manpower outsourcing services for administrative functions within the Department of Military Affairs. The scope includes sourcing, recruiting, and deploying qualified graduates to fill various roles as needed. This includes ensuring compliance with the minimum wage regulations while providing specialized oversight to maintain high-quality recruitment and employment standards.
Eligibility Criteria
To participate in this tender, vendors must meet specific eligibility requirements. Registered entities must demonstrate their capacity to deliver manpower outsourcing services effectively. Additionally, the vendors must have prior experience in handling government tenders or similar projects in the private sector.
Technical Requirements
The company providing the manpower outsourcing services must adhere to specific technical requirements. This includes providing documentation of staff qualifications, professional accreditation, and compliance with applicable labor laws and regulations. Vendors should be prepared to verify their processes for recruitment, training, and personnel management.
Financial Requirements
Vendors are required to submit financial statements and documents that affirm their stability and capacity to undertake the tender requirements. This includes evidence of ability to pay at least the minimum wages mandated by law and sustain payroll for the outsourced staff until services conclude.
Document Submission Details
Prospective bidders must submit their documents electronically through the designated online portal. The submissions should include all required forms and supporting documents that substantiate the vendor's qualifications. Incomplete submissions may result in disqualification.
Special Provisions
The tender allows certain benefits aimed at Micro, Small, and Medium Enterprises (MSEs) and startup entities. This is in alignment with government policies that encourage the participation of small businesses in public procurement programs. Eligible vendors may receive exemptions and preferential treatment in bid evaluation.
Evaluation Process
Submissions will be evaluated based on a set of criteria including compliance with eligibility requirements, technical capabilities, and financial stability. Other factors considered will be the vendor’s past performance, adherence to quality standards, and pricing options. Preference may be given to vendors offering innovative solutions and aligned with government initiatives like 'Make in India'.
Delivery Locations
The services are to be delivered to various locations designated by the Department of Military Affairs. Vendors should be equipped to deploy personnel promptly to these locations as per the requirements stated in the tender.
Contact Information
For inquiries regarding this tender or for additional information, interested parties should refer to the official procurement contact details provided within the online tender portal. Ensure that all communications are directed through the approved channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing manpower outsourcing services. Vendors must have prior experience with governmental contracts and comply with applicable labor laws. It is essential that the vendors demonstrate their capability to fulfill the staffing needs while adhering to minimum wage regulations.
Vendors are expected to provide valid business registration and any industry-specific certifications that demonstrate compliance with legal and professional standards necessary for manpower outsourcing services. Additionally, financial documents affirming stability, as well as proof of prior experience in similar contracts, are also mandatory.
To ensure compliance with quality standards, vendors must submit documented evidence detailing their hiring, training, and management processes. This includes maintaining records that showcase adherence to labor laws and industry best practices in providing manpower outsourcing services.
The payment terms specify that vendors will be compensated for their services upon satisfactory delivery of manpower and adherence to all contract stipulations. Vendors must ensure that proposed pricing reflects both quality of service and compliance with required labor standards.
The evaluation and selection process will involve assessing submissions based on comprehensive criteria including eligibility requirements, technical capabilities, and financial documentation. Each proposal will undergo a thorough review to establish compliance with the tender specifications, and a final decision will be communicated to all participating vendors to ensure transparency.
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