Tender Title: Procurement of Vehicle Components
Reference Number: 266d87095
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure specific vehicle components essential for maintenance and operational efficiency within the Department of Military Affairs. This procurement encompasses a variety of critical components including clutch discs, covers assembly, regulators (SR 40), fan belts, and screws (M8x20). The total quantity required for this tender is 19 units. The primary aim is to ensure that the vehicles remain operational and are serviced uniformly to maintain the highest levels of readiness.
Eligibility Criteria
Potential bidders must meet the following eligibility criteria:
- Must be a registered entity under Indian laws.
- Should demonstrate experience in supplying automotive components similar to those being tendered.
- Compliant with all regulatory requirements specific to vehicle components and materials.
Technical Requirements
Bidders are expected to submit technical specifications that adhere to the industry standards and incorporate the following:
- Durability and quality of components,
- Compliance with applicable safety standards,
- Suppliers may be required to provide test reports or certificates of compliance.
Financial Requirements
Bidders must demonstrate an ability to furnish a Performance Security which shall be stated as a percentage of the total bid value. The financial capability of the bidders will also be evaluated based on past supply contracts and financial statements.
Document Submission Details
All submissions must be made electronically via the designated government e-marketplace portal. Documentation must include complete technical details, financial proofs, compliance certificates, and any other paperwork that validates the application's robustness. Bid submission must be completed before the tender deadline.
Special Provisions
To encourage competition and inclusivity, special provisions may be extended to Micro, Small and Medium Enterprises (MSEs) and start-up companies, which may include:
- Reduced tender fees,
- Relaxed criteria concerning prior experience,
- Preference in evaluation to MSEs compliant with local policies.
Evaluation Process
The bids will undergo a thorough evaluation process to ensure each submission meets the eligibility and technical requirements specified. The evaluation will consider both quality and pricing, ensuring the successful bidder represents the best value while meeting all contractual obligations.
Delivery Locations
The required components are expected to be delivered to the designated locations as specified by the Department of Military Affairs, following successful bid awarding.
Contact Information
For any inquiries related to this tender, bidders are encouraged to submit their questions via the official communication channels outlined within the government e-marketplace portal. This will ensure that all queries are addressed in a timely and transparent manner.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under Indian laws, demonstrating experience in supplying automotive components, and compliance with all regulatory requirements specific to vehicle components and materials.
Bidders must provide documentation proving compliance with industry standards, including durability and quality of the components. Test reports or certificates of compliance may be required to ensure that components meet applicable safety standards.
Typically, the Earnest Money Deposit (EMD) is a percentage of the bid value. This security serves to validate the commitment of the bidders towards fulfilling the procurement requirements.
Bidders must submit their proposals electronically through the government e-marketplace portal. All necessary documentation such as technical and financial papers should be included in the electronic submission before the specified deadline.
Micro, Small and Medium Enterprises (MSEs) may receive provisions such as reduced tender fees, relaxed criteria for prior experience, and preference in the evaluation process, promoting greater participation and inclusivity in the tendering system.
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