Department of Military Affairs Tender by Indian Army (GEM/2025/B/6156384)
Repair/maint of Central AC System (Chiller/VRF/Ductable/Package)
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Tender Title: Repair/Maintenance of Central AC System (Chiller/VRF/Ductable/Package)
Tender Reference Number: GEM/2025/B/6156384
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
The Department of Military Affairs, under the Ministry of Defence, is inviting bids for the repair and maintenance of central air conditioning systems, specifically focusing on chiller, VRF (Variable Refrigerant Flow), ductable, and package systems. This tender aims to ensure operational efficiency and reliability in maintaining these essential climate control units within military facilities.
Scope of Work and Objectives
The primary scope of work encompasses the complete repair and maintenance of various types of central air conditioning systems. This includes:
- Routine servicing, inspection, and maintenance of chiller, VRF, ductable, and package systems.
- Troubleshooting and resolution of any technical issues.
- Replacement of faulty parts and components.
- Compliance with all technical standards and safety regulations.
The objective is to ensure that all systems function optimally, maintaining suitable indoor climates for personnel stationed at military establishments.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, including:
- Being a registered entity with the necessary trade licenses.
- Proven experience in the maintenance and repair of central AC systems.
- Ability to demonstrate technical expertise and a qualified workforce capable of performing the tasks outlined in the scope of work.
Technical Requirements
The bidders are expected to comply with various technical specifications, which include:
- Adequate tools and equipment for conducting repairs and maintenance.
- Sufficient technical personnel with relevant qualifications and certifications in HVAC systems.
- Use of approved and quality materials for any repairs or replacements.
Financial Requirements
Bidders must provide evidence of financial stability and capacity to undertake the project. This could include:
- Audited financial statements for the past three years.
- Proof of financial solvency.
Document Submission Details
Bidders are required to submit all relevant documentation in a structured format. The submission should include:
- Technical proposal
- Financial proposal
- Documentation proving eligibility and compliance with requirements (certificates, licenses, etc.)
Special Provisions
The tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate. This aligns with the government's goal of fostering entrepreneurship in the sector. Additional provisions may include relaxation of certain eligibility requirements and potential financial aid or subsidies.
Evaluation Process
The evaluation of bids will be conducted based on a detailed assessment of technical and financial proposals. The evaluation process will consider:
- Compliance with technical specifications
- Financial quotes
- Previous experience in executing similar projects
Delivery Locations
The repair and maintenance services must be performed at designated military sites as specified in the tender documentation. Bidders should ensure they are prepared to mobilize quickly to these locations.
Contact Information
For inquiries regarding this tender, interested bidders may reach out to the Department of Military Affairs. While specific contact details are not provided in the tender document, bidders are encouraged to regularize their communication through official channels.
This GEM/2025/B/6156384 tender represents a significant opportunity for eligible service providers in the HVAC sector to contribute to the efficiency and functionality of military facilities, ensuring a reliable climate control system for personnel.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements for bidders include being a registered entity with a valid trade license, demonstrating technical expertise in the repair and maintenance of central AC systems, and having a qualified workforce capable of fulfilling the project scope. Bidders must provide relevant documentation to support these claims.
Bidders are required to present various certificates including business registration, professional licenses related to HVAC system maintenance, and any relevant safety compliance certifications. The proof should demonstrate compliance with local government regulations and industry standards.
The registration process involves submitting a filled bid application along with all requisite documents such as financial statements, technical proposals, and compliance certificates. For effective submission, bidders must ensure that all documents are in the preferred formats specified in the tender document.
The payment terms for the project will typically involve milestone payments linked to the completion of specific project phases. Details regarding the payment structure and conditions will be outlined in the contractual agreement following selection.
The tender includes several benefits for MSEs, such as relaxed eligibility criteria, opportunities for price advantages during evaluation, and potential financial assistance. This aligns with government initiatives to empower small businesses and increase their participation in public tenders.
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