Tender Title: VRF System AC
Tender Reference Number: GEM/2025/B/6121164
Issuing Authority/Department: OIL INDIA Limited, under the Ministry of Petroleum and Natural Gas.
The VRF System AC tender is initiated with the objective of procuring high-quality Variable Refrigerant Flow (VRF) air conditioning systems. This tender aims to enhance energy efficiency and optimize cooling capabilities for various applications within OIL INDIA Limited facilities. Interested suppliers are invited to submit their proposals for providing the required systems, meeting the detailed specifications and requirements outlined herein.
Scope of Work and Objectives
The scope of this tender encompasses the supply and installation of VRF air conditioning systems, which must cater to the specific cooling needs of OIL INDIA Limited's operational environment. The objective is to ensure the efficient operation of air conditioning systems that are technologically advanced while adhering strictly to quality and compliance standards. Suppliers are required to provide a comprehensive proposal that includes design, installation, and post-installation services, including mandatory maintenance support.
Eligibility Criteria
To qualify for this VRF System AC tender, vendors must meet specific eligibility criteria that include but are not limited to:
- Being a registered business entity under applicable Indian laws.
- Demonstrating previous similar project experience, preferably with government entities or large corporations.
- Possessing all necessary certifications relevant to HVAC systems.
Technical Requirements
Bidders must deliver a proposal that adheres to technical specifications set forth by OIL INDIA Limited. Key requirements include:
- Systems shall conform to energy efficiency ratings and industry standards.
- Installation procedures must comply with local regulations and manufacturer guidelines.
- Provision of warranties on systems and comprehensive service support.
Financial Requirements
- Bidders are required to submit a detailed financial proposal as part of their tender documents.
- The proposal must include pricing for both equipment and installation services.
- Compliance with accepted financial practices and pricing transparency is mandatory.
Document Submission Details
All tender documents, including the technical and financial proposals, must be submitted through the designated online portal. Bid submissions should be complete with all necessary documentation to avoid disqualification. Documentation shall be accepted in PDF format, ensuring clarity and completeness.
Special Provisions
This tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups, recognizing their potential contribution to the supply chain. Support mechanisms to promote participation from these groups will be implemented.
Evaluation Process
The evaluation process will assess technical capabilities first, followed by a financial evaluation of qualifying bids. Scoring will consider compliance with technical specifications, price competitiveness, and the bidder’s previous performance history. A risk assessment component may also be included to evaluate reliability and potential delivery timelines.
Delivery Locations
All supplied systems must be delivered to various designated locations as outlined in the proposal documents, ensuring readiness for installation at OIL INDIA Limited sites.
Contact Information
For more information regarding this VRF System AC tender, please refer to the official tender documentation available through the designated online portal. Specific contact details are provided therein for queries related to bid submission or clarification needs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, holding relevant certifications for HVAC systems, and having documented experience in executing similar projects for government or large corporate sectors. Interested bidders must demonstrate compliance with these criteria to qualify for the VRF System AC tender.
Participants must provide valid certifications related to their capabilities in HVAC installation and maintenance, including ISO certifications where applicable. Additionally, compliance with local regulations regarding environmental standards and energy efficiency ratings is essential for bids submitted under the VRF System AC tender.
To register for the VRF System AC tender, vendors must create an account on the designated online portal. This involves providing business details, relevant certifications, and past project documentation. Following successful registration, bidders can access the tender documentation and submit their proposals electronically, ensuring adherence to submission guidelines.
All submissions should be made primarily in PDF format to maintain integrity and clarity. Specific documents may also require supporting formats such as Excel for financial statements or technical datasheets. It is crucial to follow the provided guidelines to ensure that submissions are complete and qualify for consideration in the evaluation process.
Payment terms will be clearly outlined in the tender documentation. Generally, they may include an Earnest Money Deposit (EMD) requirement, milestones for payment based on delivery and installation phases, and final settlement upon successful project completion. All bidders must understand these terms thoroughly to provide competitive and compliant financial proposals in line with the VRF System AC tender’s requirements.
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