Tender Title: Supply and Delivery of Automotive Components

Tender Reference Number: GEM/2025/B/6125209

Issuing Authority: Department of Military Affairs, Ministry of Defence

The tender involves the supply and delivery of critical automotive components including but not limited to element air filters, brake shoes, rear chains, oil filter caps, and various other essential automotive parts. The main objective is to source high-quality components that meet the operational requirements of military vehicles and equipment.

Scope of Work and Objectives

The selected bidder will be responsible for the procurement and timely delivery of the specified items in bid number GEM/2025/B/6125209. The scope encompasses:

• Supplying automotive parts listed in the tender document which include crucial components such as spark plugs, front brake cables, wheel bearings, and other accessories.
• Ensuring compliance with the technical specifications and quality standards set forth by the Ministry of Defence.
• Coordination with the Department of Military Affairs to streamline the delivery process.

Eligibility Criteria

Bidders must meet specific eligibility requirements to ensure that only capable and reliable vendors are considered. Key eligibility criteria include:

• Registration as a qualified entity in the relevant sector.
• Proven experience in supplying automotive components to government or defense sectors.
• Financial stability to handle large orders as demonstrated by financial statements.

Technical Requirements

Bidders are required to ensure that all products compliant with the latest automotive and defense quality standards, particularly as set by relevant governmental organizations. Each product must come with the necessary certificates demonstrating compliance with technical specifications.

Financial Requirements

Bidders must provide a comprehensive financial proposal outlining the pricing structure for the goods. It should adhere to the budgetary constraints as provided in the tender documentation. Additionally, a requirement for a performance security deposit may also be mandated to ensure contract fulfillment.

Document Submission Details

All bid submissions must be executed in the specified formats as indicated within the tender documentation. Vendors should ensure the complete inclusion of required documents to avoid disqualification. Submissions should be made electronically through the designated portal.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing benefits such as preferential treatment during evaluation processes, specifically aimed at uplifting local businesses.

Evaluation Process

The evaluation procedure will be structured to assess each submission on its compliance with technical, financial, and operational requirements. The evaluation and selection process will be transparent, ensuring that the best-suited vendors are awarded contracts. Points will be allocated based on price, quality, and adherence to MSE beneficial policies.

Delivery Locations

Delivery locations will be specified during the contract finalization phase, taking into consideration the operational needs of the Ministry of Defence. Bidders must be prepared to accommodate specified delivery schedules and locations.

Contact Information

For more information regarding the tender, potential bidders may contact the Department of Military Affairs through their official communication channels. Specific contact details can be located within the tender documentation.

This concludes the tender description for the Supply and Delivery of Automotive Components, encapsulating the essential components and information that interested vendors need to submit a qualifying bid successfully.