Department of Military Affairs Tender by Indian Army (GEM/2025/B/6150861)
Short Term Cab & Taxi Hiring Services - Sedan; Local; 40Kms x 5Hrs,Short Term Cab & Taxi Hiring Ser
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Tender Title: Short Term Cab & Taxi Hiring Services
Reference Number: GEM/2025/B/6150861
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Short Term Cab & Taxi Hiring Services tender focuses on procuring reliable transportation solutions for official use, specifically for short-term needs across various ranges. The objective of this tender is to engage qualified service providers capable of supplying comprehensive taxi services, including both local and outstation travels. This is an important project as it supports critical operational mobility for the Ministry of Defence.
Scope of Work and Objectives
Vendors are required to provide Sedan and SUV vehicles for hire, serving diverse travel needs based on predefined distances and usage hours. The tender encompasses the following service options:
- Local services including 40Kms for 5 hours, 80Kms for 10 hours, 120Kms for 12 hours, and up to 168Kms for 12 hours.
- Outstation services for longer distances such as 250Kms for 8 hours, 300Kms for 10 hours, and beyond up to 500Kms for 14 hours.
Participants must illustrate their capability to manage fluctuations in demand while ensuring reliability and adherence to safety standards.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities with appropriate licenses to operate taxi services. Companies must demonstrate prior experience in providing similar services to government or large corporate clients.
Technical Requirements
Bid submissions must include vehicles that are less than five years old and comply with all relevant statutory requirements. Vehicles should pass inspections for safety, emissions, and general operational fitness.
Financial Requirements
Bidders must submit a financial proposal detailing cost per trip, which will be considered paramount for evaluation. Additionally, proof of financial stability and relevant certifications must be provided.
Document Submission Details
Bids must be submitted electronically via the designated tender portal, where all required documentation must be uploaded. Each submission should include a detailed proposal, technical specifications, financial bid, including all necessary certifications.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups will receive favorable considerations throughout the evaluation process, as part of the government's initiative to encourage these sectors to participate.
Evaluation Process
Submissions will be evaluated based on technical capability and financial competitiveness. The selection committee will consider past performance and service reliability as deciding factors.
Delivery Locations
Services should be rendered at various locations as specified in the project brief, with flexibility to cater to different official needs of the Ministry of Defence. Locations may span across urban and rural settings, requiring a versatile service approach.
Contact Information
Specific contact details for inquiries are available in the tender notice, and interested parties are encouraged to seek clarification if needed.
In summary, bidders for the Short Term Cab & Taxi Hiring Services tender should be prepared to offer strategic and responsive taxi services that fulfill the Ministry of Defence’s operational requirements effectively and efficiently.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid license to operate taxi services. Bidders must have experience in providing similar transportation services to government bodies or large corporations. Additionally, compliance with safety and operational standards is crucial for qualifying to submit a bid.
To meet the technical specifications, bidders are required to provide documentation that certifies the roadworthiness and emissions compliance of their taxi fleet. This includes vehicle registration documents, safety inspection certificates, and other relevant compliance papers that confirm adherence to regulatory standards for public hire vehicles.
The Earnest Money Deposit (EMD) is a critical component of the tender submission process, designed to demonstrate a serious intent to participate. Bidders will need to submit a specified amount alongside their proposal, which will be adjustable against the performance security post tender award. Detailed requirements for the EMD are outlined in the bid submission instructions.
Bids must be submitted electronically via the designated tender portal. All required documentation, including the technical proposal and financial bid, should be uploaded directly on the platform. It is important to ensure that all files are in the accepted formats specified in the tender notice for successful submission.
Yes, the government has put measures in place to support Micro, Small, and Medium Enterprises (MSEs) by offering them special consideration during the evaluation process. This includes reduced subscription costs and preferential scoring for MSEs, encouraging their participation and support within the sector. Solutions must comply with ‘Make in India’ initiatives, emphasizing the procurement of locally produced services.
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