Department of Military Affairs Tender by Indian Army (GEM/2025/B/6169172)
CORN FLAKES,CUSTARD POWDER,CORN FLOUR,JELLY,TOMATO SAUCE,PICKLE
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Tender Title: Officer Ration
Reference Number: GEM/2025/B/6169172
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Officer Ration tender invites qualified vendors to submit competitive bids for the supply of a variety of essential food products, including corn flakes, custard powder, corn flour, jelly, tomato sauce, and pickles. This tender aims to fulfill the dietary needs of military personnel, ensuring high-quality and nutritious provisions.
Scope of Work and Objectives
The primary objective of this tender is to procure a total quantity of 257 units of specified food items that meet the required standards for freshness and quality. The selected vendor will be responsible for the delivery and quality assurance of these food products, contributing to the overall welfare of military personnel.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with appropriate licenses to operate in food supply.
- Should provide evidence of previous experience in supplying similar food products to government or military organizations.
- Compliance with health and safety regulations pertaining to food preparation and delivery.
Technical Requirements
The goods supplied must adhere to stringent technical specifications:
- All food products should be packaged in secure, compliant packaging to ensure quality during transit.
- The production must meet relevant quality standards, ensuring that all items are fresh and unexpired at the time of delivery.
- Certification from recognized bodies verifying compliance with food safety norms will be required.
Financial Requirements
Bidders will need to submit a detailed financial proposal outlining the pricing structure for the required food items. All bids should demonstrate competitive pricing while ensuring quality compliance. Carefully outline any performance security and Earnest Money Deposit (EMD) information to reassure the awarding authority of the vendor's commitment.
Document Submission Details
All necessary documentation must be prepared and submitted as part of the bid proposal. This includes:
- Eligibility documents
- Financial proposal
- Any required certifications Documents should be submitted electronically via the procurement portal specified by the issuing authority.
Special Provisions
The tender provides certain special provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include preferential bidding processes or exemptions in certain criteria to promote local businesses.
Evaluation Process
The evaluation process will rigorously assess proposals on several criteria, including:
- Compliance with technical specifications
- Price evaluation considerations
- Previous experience and quality assurance practices Successful bids will result in a notification of results to the participating vendors, outlining selections and next steps.
Delivery Locations
The delivery locations will be specified in the tender documents, with a focus on strategic military bases where the provisions are needed. Vendors should ensure they can meet delivery timelines outlined.
Contact Information
For any inquiries regarding the tender, bidders may refer to contact details provided in the official tender documentation to ensure clarity and address any concerns directly related to the submission process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying food products. Bidders must demonstrate experience in the food supply sector, specifically to government or military bodies. Validation of health and safety compliance through relevant certifications is also needed, ensuring that all products meet set standards.
Vendors must possess and submit certifications that validate compliance with food safekeeping standards and regulations. These must be from recognized authorities assuring quality control for all food items, helping to ensure that the products supplied adhere to necessary health guidelines during the processing and delivery phases.
The registration process involves first ensuring that your organization is a legally recognized entity with relevant operating licenses. Following that, vendors can participate by submitting required documents and financial proposals through the specified procurement portal as detailed in the tender documentation. It is crucial to follow provided formats and guidelines closely.
Payment terms typically include structured payments based on delivery milestones or successful verification of product compliance upon receipt. Bidders should disclose their payment protocols, including any advance payments or performance guarantees, within their financial proposals during submission.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, including a more lenient evaluation process and potential exemptions from certain eligibility criteria. These provisions foster local entrepreneurship and help level the playing field in government procurement, aligning with national initiatives like ‘Make in India’.
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