LOCAL PURCHASE OF OFFR RATION AND HOSP COMFORTS FOR THE MONTH OF JUN 2025
Reference Number: GEM/2025/B/6174475
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the Local Purchase of Officer Ration and Hospital Comforts for the month of June 2025. This tender encompasses a diverse category of supplies, which includes items such as Corn Flakes, Custard Powder, Corn Flour, Pickles, Tomato Sauce, Biscuits, Bourn Vita, Horlicks, and Lactogen. The total quantity required for this tender is 168 units.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality food items and hospital comforts to cater to the dietary needs of officers within the military establishment. Bidders are required to ensure that all products meet the specific quality and compliance standards as set out in associated guidelines. The successful bidder must demonstrate their ability to deliver these products promptly and reliably.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with the relevant certifications that allow them to operate within the food supply sector. They must also meet all regulatory requirements and adhere to the policies outlined for procurement within the Ministry of Defence.
Technical Requirements
Bidders must provide evidence of compliance with food safety and quality standards, including necessary certifications for all proposed items. This includes, but is not limited to, certifications for quality assurance, health inspections, and relevant food safety standards.
Financial Requirements
Bidders will need to provide a detailed financial proposal outlining their costs, payment terms, and any additional fees associated with the delivery of the goods. The tendering process will ensure competitive pricing, and all financial submissions will be evaluated critically to ensure value for money.
Document Submission Details
All proposals must be submitted electronically through the specified platform. Bidders should ensure that all required documents are included in their submissions. Incomplete submissions may be subject to rejection.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender, with provisions to ensure their participation is feasible. Additionally, benefits and support mechanisms may be available for start-ups to enhance their chances of successful bidding.
Evaluation Process
Bids will be evaluated based on predefined criteria, including but not limited to compliance with technical specifications, financial competitiveness, and the reliability of the bidders. The evaluation panel will assess all submissions thoroughly and transparently.
Delivery Locations
The supply location will be designated by the Department of Military Affairs, ensuring convenience for all successful bidders. Precise delivery schedules will be communicated following the evaluation process.
Contact Information
For further information regarding this tender, interested parties should refer to the official communications from the Ministry of Defence.
By aligning closely with these requirements and ensuring high standards in the submission documentation, bidders can enhance their chances of securing this contract for the Local Purchase of Officer Ration and Hospital Comforts.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation involve being a registered business entity with necessary qualifications and certifications in the food supply sector. Bidders must demonstrate compliance with specified quality standards and regulatory conditions set by the Department of Military Affairs.
Bidders must provide certifications that pertain to food safety and quality assurance. This includes health inspection certificates, compliance with local food regulations, and evidence of meeting the required technical specifications. All certificates must be current and valid at the time of submission.
To participate in the tender, interested bidders must register on the official procurement platform as instructed. They will need to create an account, submit their company details, and upload necessary documentation, which will be verified before they can submit their bids.
All documents must be submitted in specified formats outlined in the tender guidelines. Typically, accepted formats include PDF or Word documents for technical and financial proposals. Bidders should ensure documents are well-organized and readable.
Payment terms will be outlined in the tender documentation and typically include milestones based on delivery schedules. Bidders should present their proposed terms clearly in their financial submission for consideration during the evaluation process.
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