Department of Military Affairs Tender by Indian Army (afaeb5)
Repair of HP Xerox Machine Regd No MFPM436N,Repair of HP LaserJet 1000A printers Regd No CNBRP9P6JB
Tender Timeline
Tender Title: Repair Services for HP Xerox Machines and Other Equipment
Tender Reference Number: afaeb5
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The repair of office equipment plays a crucial role in maintaining operational efficiency within the Department of Military Affairs. This tender seeks qualified service providers for the repair and maintenance of various office equipment including HP Xerox Machines, HP LaserJet printers, a UPS unit, LG Media projectors, and LCD monitors.
Scope of Work and Objectives
The primary objective of this tender is to solicit reliable and skilled service providers to perform repairs on the following pieces of equipment:
- HP Xerox Machine (Registration No: MFPM436N)
- HP LaserJet 1000A Printers (Registration No: CNBRP9P6JB)
- 1 KVA UPS
- LG Media Projector (Registration No: 109SRSC9G262)
- 17 Inch LCD Colour Monitors (Registration Nos: CNC835QZQ0 and CNC931PRZ6)
The successful bidders will be expected to provide comprehensive repair services, ensuring the longevity and efficiency of the equipment listed.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity in the relevant domain.
- Proven experience in repair services for the specified equipment.
- Valid certifications of service providers for relevant technical qualifications.
- Compliance with all applicable regulations and standards governing repair services.
Technical Requirements
Bidders are required to showcase their technical capability to meet the quality standards necessary for successful repair outcomes. The work must be consistent with the manufacturer's specifications and adhere to industry best practices.
Financial Requirements
Bidders need to provide a detailed financial proposal that includes the cost of repair services for each item. An Earnest Money Deposit (EMD) may be required to ensure commitment from bidders. Additionally, a performance security amount must be submitted by the selected contractor for the duration of the project.
Document Submission Details
All interested bidders must submit their bids electronically through the specified government platform. The submission should include the completed bid documents, financial proposals, and requisite certificates. Failure to adhere to these submission processes may result in disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides benefits to startups, in line with government initiatives to bolster local businesses.
Evaluation Process
The evaluation of bids will be conducted based on responsiveness to the requirements, experience, technical qualifications, and financial proposals. A structured evaluation framework will ensure that the best-proposed solution is selected based on comprehensive criteria.
Delivery Locations
The repairs are to be conducted at the specified facilities under the Department of Military Affairs. Details of the locations will be provided to the successful bidders upon contract award.
Contact Information
For further inquiries regarding the tender, bidders are encouraged to refer to the relevant contact points listed in the official publication. Please ensure that all communications are directed through the appropriate channels.
This tender represents an opportunity for skilled service providers to engage with the Department of Military Affairs in a meaningful capacity and contribute to the efficient operation of critical office equipment.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in the repair of office equipment, and having appropriate technical certifications. Bidders must also comply with necessary regulations and demonstrate financial stability. Meeting these criteria is essential for participation in the tender process.
Bidders are required to adhere to the detailed technical specifications laid out in the tender. This includes compliance with manufacturer’s recommendations and internationally recognized quality standards for repair services. Providers should also be familiar with necessary testing criteria to ensure that the equipment is restored to optimal condition.
The payment terms will be outlined in the tender documents but typically involve payment upon successful completion and acceptance of services rendered. Additionally, a performance security amount may be stipulated to guarantee effective project execution, which will be returned post successful project delivery.
Tender documents must be submitted electronically through the designated procurement platform specified in the tender notice. All bids must include the necessary attachments and be formatted as per the tender requirements to be considered valid.
MSEs benefit from this tender through preferential treatment in evaluation and selection, along with potential cost advantages. The initiative encourages inclusive participation from local businesses, fostering economic growth and sustainable development within the community.
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