Department of Military Affairs Tender by Indian Army (GEM/2025/B/6137343)
PUF insulated prefab modular shelter of size 10 point 46 x 6 point 10 mtr including 1 point 5M wide
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Tender Title: Request for Proposal for PUF Insulated Prefab Modular Shelter
Reference Number: GEM/2025/B/6137343
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The PUF insulated prefab modular shelter is designed to meet various military operational needs and will comprise cutting-edge insulated structures of specified dimensions. The size of the shelter is 10.46m x 6.10m, integrated with a 1.5m wide verandah. This tender is pivotal in reinforcing the infrastructure capabilities in defense operations.
Scope of Work and Objectives
The objective of this project is to provide high-quality, durable, and insulated prefab shelters that are quick to deploy and can withstand diverse weather conditions. The project encompasses the manufacturing and delivery of a total of 22055 units of modular shelters, inclusive of essential internal fittings and finishes as specified in the documentation.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with experience in manufacturing or supplying modular constructions. Financial stability, proven experience in similar projects, and compliance with quality standards are mandatory prerequisites. The bidder’s capacity to handle large-scale orders will be evaluated to ensure timely delivery.
Technical Requirements
Each shelter must adhere to stringent technical specifications, including but not limited to:
- Structural Integrity: The shelter must be robust, designed to meet defined load and wind resistance parameters.
- Thermal Insulation: PUF insulation must be of high standards to maintain internal temperature effectively.
- Interior Features: Provision of essential components such as bunk beds, lockers, chairs, tables, and sanitary fittings as described.
- Materials: Usage of certified materials (e.g., steel for lockers, ceramic tiles, waterproofing compounds) that enhance durability and safety.
Financial Requirements
Bidders must submit a competitive financial proposal that includes itemized costs for manufacturing, delivery, and installation. The proposal should reflect value-for-money while meeting the quality standards specified in the Tender Document.
Document Submission Details
Prospective bidders must submit the required documentation electronically via the designated platform. Submissions should include the completed bid form, technical proposal, financial proposal, and any mandatory certificates or licenses. Late submissions will not be entertained and it is crucial to ensure all documents are correctly formatted and complete to avoid disqualification.
Special Provisions
Consideration is extended to Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging participation in defense procurement. This will include benefits such as additional scoring during the evaluation process, subject to the fulfillment of eligibility criteria.
Evaluation Process
Bids will undergo a multi-stage evaluation process. Technical proposals will be reviewed initially to check compliance with specifications, followed by a financial review. The overall evaluation will consider both technical merit and cost-effectiveness to ensure fairness and transparency.
Delivery Locations
The shelters will be required at multiple predetermined locations across the country. Exact delivery points will be disclosed upon successful bid acceptance, and suppliers will need to ensure logistics support for timely delivery.
Contact Information
For further inquiries regarding tender documentation or clarification on requirements, bidders are encouraged to reach out through official channels specified on the tender platform. Please refrain from seeking assistance through unofficial routes to ensure accurate responses.
The successful bidder will not only deliver physical infrastructure but also contribute to the strength and readiness of military deployments.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements encompass being a registered entity engaged in the manufacturing or supplying of modular shelters. Bidders must demonstrate financial stability, relevant experience in similar projects, and adherence to required quality standards. Registration with appropriate industry bodies and compliance with local regulations are essential to qualify for participation in the tender.
The technical specifications for the prefab modular shelters include structural integrity standards that ensure load-bearing and wind resistance as per defense guidelines. The shelters should have PUF insulation for effective thermal control, and incorporate essential interior components such as bunk beds, lockers, and tables constructed with high-quality materials. Adherence to predefined sizes and features is fundamental to the project’s success.
The payment terms will typically be outlined in the tender documentation and may involve an initial deposit followed by milestone payments upon completion of certain project phases. Clarity on the payment structure will facilitate financial planning for successful bidders and ensure a smoother transaction process.
The evaluation and selection process will follow a structured approach that first assesses the technical merits of submitted proposals ensuring compliance with specifications. This will be followed by a financial review, where bidders’ cost proposals will be evaluated to determine cost-effectiveness. The final selection will be based on a combination of technical suitability and financial viability, promoting transparency in the procurement process.
Micro, Small, and Medium Enterprises (MSEs) will benefit from special provisions designed to enhance their competitiveness in the tender process. This includes additional scoring during evaluations, potential financial support, and simplified procurement processes in line with government initiatives to bolster local businesses. Provisions that adhere to the ‘Make in India’ policy will be emphasized, encouraging local production and innovation.
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