Tender Title: Electronic Weighing Scales
Tender Reference Number: GEM/2025/B/6150919
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the procurement of Electronic Weighing Scales under the tender referenced as GEM/2025/B/6150919. This initiative aims to enhance the measurement capabilities within military frameworks, ensuring accuracy and reliability in weighing operations critical to various defense functions.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality Electronic Weighing Scales that meet stringent industry standards. The total quantity being procured is 352 units. The selected vendor will be expected to deliver these scales, which should be suitable for use in a range of environmental conditions typical to military operations.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with the relevant business licenses.
- Proven experience in supplying Electronic Weighing Scales or related equipment for defense or industrial applications.
- Compliance with any specific technical standards outlined by the Ministry of Defence.
Technical Requirements
The Electronic Weighing Scales must adhere to the following technical specifications:
- Accuracy within a defined tolerance level suitable for military applications.
- Construction materials that ensure durability and resistance to harsh environments.
- Compliance with international standards for safety and performance.
Financial Requirements
Participating bidders must demonstrate sound financial standing. Each bid will need to include comprehensive financial documentation that may include but is not limited to:
- Audited financial statements for the past two years.
- Proof of ability to meet the payment and delivery timelines outlined in the bid documents.
Document Submission Details
All bids must be submitted electronically through the government e-marketplace (GEM) platform. Required documents include:
- Completed bid form.
- Technical specifications and compliance documents.
- Financial proposals detailing pricing structures.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits include:
- Potential for reserved procurement thresholds.
- Assistance in meeting compliance requirements.
Evaluation Process
The evaluation of bids will be conducted in two phases:
- Technical Evaluation: Verification of compliance with the technical specifications and submission of mandatory documents.
- Financial Evaluation: Assessment of financial proposals based on cost-effectiveness and value.
Delivery Locations
Successful bidders will be required to deliver the Electronic Weighing Scales to designated military facilities across the country. Specific delivery locations will be communicated post-selection.
Contact Information
For further inquiries, bidders may contact the Department of Military Affairs. Specific contact details may be made available through appropriate channels or the GEM platform during the bidding process.
This tender represents a critical procurement initiative aimed at bolstering capabilities within the military sector. We encourage all eligible vendors to participate actively in this opportunity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant business licenses, and demonstrating experience in providing Electronic Weighing Scales. Bidders should also comply with specifications set forth by the Ministry of Defence.
Bidders are required to submit various certificates, including business registration, compliance with technical standards, and any relevant accreditation that demonstrates capability in supplying Electronic Weighing Scales.
To participate in this tender, vendors must register on the GEM platform. The registration process involves providing business details, submitting identity proofs, and ensuring compliance with the requirements outlined for listing products.
Bidders may be required to provide performance security, which generally involves a bank guarantee or another form of financial assurance that ensures compliance with the terms of the contract upon award of the bid.
The evaluation will involve a two-stage process, assessing technical compliance followed by financial competitiveness. Each bid will be scored based on completeness, adherence to specifications, and pricing considerations, ensuring a fair selection process.
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