Tender Title: IT SPARES
Tender Reference Number: GEM/2025/B/6161720
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The IT SPARES tender provides an opportunity for qualified suppliers to offer essential spare parts for various IT equipment, specifically focusing on items such as LCD MONITOR 22 INCH, KEYBOARD, LOGIC CARD HP 1020, FORMATTER CARD, and SSD 1 TB. The overarching objective is to ensure that the military's IT infrastructure remains operational and up-to-date with the latest technological advancements.
Scope of Work and Objectives
The project aims to procure a total of seven (7) units of vital IT components listed above. Suppliers are required to demonstrate their capability to deliver these items in compliance with the technical and quality standards stipulated by the Department of Military Affairs. The primary objectives include minimizing downtime and enhancing operational efficiency for the military's IT systems.
Eligibility Criteria
Eligible bidders must be registered entities with a valid GST registration and comply with government procurement regulations. Suppliers with previous experience in providing IT equipment or components to government departments will be favored during the evaluation process. Micro, Small, and Medium Enterprises (MSEs) are especially encouraged to participate, benefiting from relaxed eligibility requirements.
Technical Requirements
Bidders must adhere to specified technical standards for each item. This may include specifications based on compatibility, durability, and performance parameters that are fulfilled as part of the IT SPARES tender. It's essential for suppliers to include detailed documentation that supports their compliance with these specifications.
Financial Requirements
All bidders must provide a financial bid that includes detailed pricing for each item. The submitted prices should be inclusive of delivery and any applicable taxes. Suppliers must also furnish a completed Earnest Money Deposit (EMD), as specified in the tender documents, ensuring their commitment to the bid.
Document Submission Details
Interested bidders should compile all necessary documents, including technical bids, financial bids, and EMD proof, in a single submission. The documents must be submitted electronically through the designated procurement portal associated with this tender. Detailed instructions for document formatting and submission methods will be provided in the tender documentation.
Special Provisions
This tender includes provisions for benefits aimed at Micro, Small, and Medium Enterprises (MSEs), which may include reduced submission requirements and priority evaluation. Startups can also participate and possibly receive support under the government’s initiatives.
Evaluation Process
The evaluation process will consist of reviewing both technical and financial submissions. Technical proposals will be assessed for compliance with the outlined specifications, while financial bids will undergo comparative analysis based on price competitiveness and adherence to project specifications.
Delivery Locations
All items must be delivered to a designated location provided by the Department of Military Affairs upon notification of winning the contract. Confirmed locations will ensure efficient logistics and operational capabilities.
Contact Information
For queries regarding the tender, bidders are encouraged to reach out to the Department of Military Affairs. Specific contact details may be referenced directly in the tender document to ensure no misleading information is included.
In summary, this IT SPARES tender embodies an essential opportunity for suppliers in the field of IT equipment and parts. Bidders are encouraged to submit their proposals by adhering to the eligibility criteria, technical requirements, and submission guidelines to successfully engage in this procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST registration. Bidders should also have experience in supplying IT components to government entities. MSEs are encouraged to apply, as they may face relaxed eligibility criteria. Compliance with all relevant government regulations and procurement guidelines is essential.
Suppliers must ensure that all offered IT components such as the LCD MONITOR 22 INCH, KEYBOARD, and SSD 1 TB meet the detailed technical specifications provided in the tender documents. This includes performance, compatibility, and durability standards necessary for supporting military operations.
The EMD is a financial assurance provided by bidders to demonstrate their commitment to the bid. Amounts can vary based on project specifications and must be detailed within the tender documentation. The EMD will be released to unsuccessful bidders post-evaluation and awarded to the successful bidder upon contract signing.
Bids must be submitted electronically through the designated procurement portal. All documents should be compiled into a single submission, including technical and financial bids. Detailed instructions regarding the accepted document formats and submission protocols are provided in the tender documentation.
Yes, this tender includes special provisions for MSEs. Benefits may include relaxed eligibility requirements and priority consideration during the evaluation process. This initiative encourages greater participation from smaller enterprises and new startups toward fostering a diverse supply chain in government procurement.
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