Scope of Work and Objectives - Department of Military Affairs
BROOM SOFT,BROOM STICK,MOP CLOTH,LIZOLE,ODONIL,ACID,HARPIC,WIPER,TOILET BRUSH,DETTOL HAND WASH 250
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The Ministry of Defence, through the Department of Military Affairs, is inviting tenders for the procurement of various cleaning items under the bid number 95cc53c1. This initiative aims to ensure the availability of essential cleaning materials across different military establishments, thus enhancing hygiene and sanitation standards.
Scope of Work and Objectives
The scope covers the procurement of a range of cleaning products, including, but not limited to, broom soft, broom sticks, mop cloth, lizole, Odonil, acid, Harpic, wiper, toilet brush, Dettol hand wash 250 ML, and Dettol liquid 500 ML. The selected vendor will be required to supply a total quantity of 570 units of these goods in compliance with the technical specifications defined by the Ministry. This procurement aims to maintain cleanliness and hygiene within military units, contributing to a healthier environment for personnel.
Eligibility Criteria
To be eligible for participation in this tender, bidders must be registered as a legal entity and meet the following minimum criteria:
- Possessing relevant experience in supplying cleaning products.
- Valid registration with applicable government bodies.
- Compliance with quality and safety regulations for all offered products.
Technical Requirements
Bidders must provide products that meet the specifications laid out in the tender documentation. These include:
- Quality assured cleaning products that comply with national and international standards.
- Certifications for each product must be presented, ensuring they meet safety and efficacy criteria.
Financial Requirements
Bidders must adhere to the financial guidelines specified in the documentation, including:
- Submission of an Earnest Money Deposit (EMD) to demonstrate financial capability and commitment to the bid process.
- Compliance with performance security requirements once the contract is awarded.
Document Submission Details
All tenders must be submitted electronically through the designated tender portal. Bidders are advised to review the submission process carefully and ensure all required documentation is included, such as:
- Bid forms
- Technical specifications
- Financial documents
- Compliance certificates
Special Provisions
This tender includes provisions tailored for Micro, Small, and Medium Enterprises (MSEs), encouraging them to participate in the bidding process. MSEs may benefit from relaxed eligibility criteria, financial support, and preferential treatment during the evaluation process.
Evaluation Process
The evaluation of bids will follow a structured method, focusing on both technical and financial assessments. Key elements of the proposal will be scored, allowing for a comprehensive evaluation of the total cost coupled with product quality.
Delivery Locations
The successful vendor will be required to deliver products to specified military locations, ensuring prompt and efficient logistics to maintain operational readiness.
Contact Information
For further inquiries, bidders are encouraged to contact the designated representative from the Department of Military Affairs as listed in the official tender portal. All queries should be directed as per the procedures outlined in the documentation to ensure timely responses.
For any additional information regarding this tender or clarifications on specific requirements, interested parties should refer to the official procurement platform where full documentation is available.
Tender BOQ Items
11 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity with necessary documentation, experience in supplying cleaning products, and compliance with applicable health and safety regulations. Bidders must also have relevant certifications for all products offered.
Bidders must submit various certificates including quality assurance letters, safety compliance documents, and any specific certifications relevant to the cleaning products outlined in the tender. These should align with national standards to ensure product reliability and consumer safety.
Accepted document formats for submission include PDF, DOCX, and XLSX files for electronic submissions. Each document should be clearly labeled and organized per the tender instructions to ensure ease of evaluation.
The Earnest Money Deposit (EMD) serves as a security measure and is required to demonstrate the seriousness of bids. The exact amount and payment methods will be specified in the tender documents, and failure to include this may lead to disqualification from the bid process.
Micro, Small, and Medium Enterprises (MSEs) can benefit from special provisions that may include preferential treatment during evaluation, reduced eligibility criteria, and assistance in the procurement process to encourage participation and support industry growth.
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