Department of Military Affairs Tender by Indian Army (GEM/2025/B/6124252)
Custom Bid for Services - procurement, instalation, commissing and testing of VT motor and all conn
Tender Timeline
Tender Title: Procurement, Installation, Commissioning, and Testing of VT Motor and All Connected Items
Reference Number: GEM/2025/B/6124252
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The tender aims to solicit proposals for the procurement, installation, commissioning, and testing of VT motors along with all connected items necessary for proper functioning. The successful bidder will be expected to ensure timely delivery, quality assurance, and adherence to all specified requirements in the tender outlines. The objective is to enhance operational efficiency and ensure safety compliance within the military operational framework.
Eligibility Criteria:
Bidders must meet specific eligibility criteria to qualify for participation. This includes being a registered entity with relevant manufacturing or service capabilities in the field of electrical motors. Bidders should demonstrate prior experience in similar projects alongside the capacity to deliver within stipulated timelines.
Technical Requirements:
The tender will require bidders to submit technical specifications that align with the military’s rigorous standards. This includes the technical performance standards of VT motors, installation procedures, and testing methodologies. Detailed documentation of the provided motors, including certifications that meet prevailing industry standards, is essential.
Financial Requirements:
Interested bidders must submit a detailed financial proposal, accompanied by a breakdown of costs. Financial estimates will encompass equipment costs, installation charges, and any additional expenses incurred during the commissioning and testing phase.
Document Submission Details:
All submissions must be sent electronically along with the necessary certificates supporting the eligibility criteria. The tender package should include both technical and financial proposals in the designated format as specified in the tender guidelines.
Special Provisions:
The procurement process includes provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible participants with MSE registration will receive preferential consideration according to government procurement policies.
Evaluation Process:
Proposals will undergo a two-stage evaluation. The technical evaluation will consider compliance with specifications and capability, followed by a financial evaluation based on the best value for money. The final selection will be based on a balanced assessment of both the technical merit and financial competitiveness of the bids.
Delivery Locations:
Bidders should cater for delivery to designated military sites as specified during the procurement process once contracts are awarded. Compliance with military logistics and operational protocols is mandatory.
Contact Information:
For further clarifications or inquiries regarding the tender details, please refer to the official website of the Ministry of Defence or the contact channel stipulated in the tender notification.
Additional Information
Bidders are encouraged to engage in pre-bid meetings for beneficial insight into the tender requirements. Participation is advisable to better understand the multi-faceted expectations regarding the procurement, installation, commissioning, and testing of VT motors. Comprehensive attention to detail and adherence to the submission guidelines will play a vital role in successfully navigating the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
15 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the industry, demonstrating prior experience in projects akin to VT motor installations, and possessing the necessary technical capacity to fulfill the outlined scope of work. Companies must also comply with financial stability norms and showcase their capability to deliver within the specified timelines.
Bidders are required to submit various certificates that illustrate their compliance with eligibility criteria. This includes company registration documents, quality assurance certifications for products, and any relevant industry standards that verify the technical specifications of the VT motors and the associated installation processes. Adherence to these requirements ensures that proposals are eligible for consideration.
To complete the registration process, interested bidders must follow the instructions provided in the tender notice. Typically, this involves creating a profile on the relevant procurement portal, submitting necessary documents, and acknowledging terms and conditions stipulated in the tender. Ensuring that all documentation is accurate and complete is crucial for eligibility.
The acceptable document formats for submissions include PDF files for written documentation and spreadsheets for financial proposals. Bidders should ensure that their submissions are organized in accordance with the guidelines provided in the tender, as incomplete or incorrectly formatted documents may lead to disqualification.
The evaluation and selection process encompasses two stages: First, a technical evaluation assesses compliance with the tender specifications, and second, a financial review evaluates the value offered by bids. The multidisciplinary approach ensures that both capability and cost-effectiveness are prioritized in selecting the contractor best suited to meet the military department’s needs.
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