Tender Title:
Convex Mirror (Road Safety)
Tender Reference Number: GEM/2025/B/6169398
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The primary objective of this tender is to procure convex mirrors essential for enhancing road safety. A total of 50 convex mirrors will be required to meet safety standards in various locations. The successful vendor will supply mirrors that meet the specific requirements outlined in the technical specifications. The procurement aims to ensure visibility and safety in critical areas prone to accidents, thereby contributing to the overall safety infrastructure.
Eligibility Criteria:
Vendors wishing to participate in this tender must meet certain eligibility criteria, including being a registered entity in the relevant industry. Companies must also demonstrate previous experience in supplying similar products and meet any other criteria specified in the tender documentation.
Technical Requirements:
Proposals must comply with detailed technical specifications set forth in the tender. This includes factors such as materials used, dimensions, reflectivity, durability, and installation requirements. Vendors may be required to provide samples or prototypes for testing against quality standards.
Financial Requirements:
Bidders are required to fulfill specific financial requirements including but not limited to providing proof of capability to execute the order within the defined budget. Compliance with payment terms will also be assessed during the evaluation.
Document Submission Details:
All required documentation, including proposals, certifications, and financial statements, must be submitted electronically by the specified deadline. Vendors should maintain the format specified in the submission guidelines to avoid disqualification.
Special Provisions:
The tender includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs). Startups are encouraged to apply, and the procurement policy supports local sourcing under the 'Make in India' initiative.
Evaluation Process:
The evaluation process for qualifying bids will consider factors such as technical adherence, price competitiveness, and vendor experience. A structured assessment will ensure that only compliant and feasible proposals advance to the awarding stage.
Delivery Locations:
Successful bidders will be required to deliver the convex mirrors to designated locations as specified during the evaluation phase. Clear logistics arrangements must be made to ensure timely delivery.
Contact Information:
For inquiries regarding the tender, interested vendors should refer to the official contact details published in the tender documentation. It is advised to prepare questions in advance to facilitate effective communication.
Additional Information:
Vendors should consider that this tender may not allow for price revisions post-award, and thus, bids should reflect the final offer. Compliance with all relevant laws and procurement policies is mandatory.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid license to operate in the manufacturing or supplying domain relevant to the tender. Vendors must also demonstrate prior experience in providing similar safety equipment, specifically convex mirrors. Financial stability and the ability to meet quality standards are additional factors considered for eligibility. Companies must adhere to the stipulated criteria to be shortlisted for further evaluation.
Vendors must submit relevant certifications that demonstrate compliance with industry standards for road safety equipment. This could include ISO certification, safety compliance certificates, and any additional certifications relevant to the manufacturing of convex mirrors. Testimonials or case studies from previous contracts may also support a vendor’s proposal.
To register for participation in the tender process, interested vendors must complete the registration form available on the tender platform. After registering, you will need to submit all required documents electronically. Be sure to follow the submission formats specified in the tender documentation to ensure your proposal is considered.
The Earnest Money Deposit (EMD) is a financial guarantee submitted by bidders along with their proposal. It serves as a commitment that the vendor will undertake the contract if selected. The specific amount for EMD is mentioned in the tender documents, and it is crucial for vendors to adhere to this obligation to avoid disqualification.
The evaluation and selection process will involve a comprehensive assessment of all submitted bids based on technical capabilities, compliance with specifications, price competitiveness, and vendor experience. Shortlisted vendors will be contacted for further negotiations. Notification of results will be communicated via official channels as specified once the evaluations are completed.
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