Urban Development and Environment Department Tender by Urban Administration And Devlopment (GEM/2025/B/6177325)

Tender Title: Supply of Octagonal Poles and LED Luminaries for Road and Street Lighting

Reference Number: GEM/2025/B/6177325

Issuing Authority: Urban Development and Environment Department

Scope of Work and Objectives

The primary objective of this tender is to procure 250 units of Octagonal Poles with single or double arm brackets, alongside LED Luminaries specifically designed for road and street lighting. The selected supplier will be expected to provide high-quality products that comply with the Indian Standards (IS) guidelines. The goods supplied are crucial to enhancing urban infrastructure and improving public safety through reliable lighting solutions.

Eligibility Criteria

To participate in this tender, bidders must possess a valid registration as a supplier with relevant local authorities. Interested parties must showcase their experience in providing similar products and services. Additionally, they must have all necessary certifications that ensure compliance with the government regulations and standards applicable to urban infrastructure projects.

Technical Requirements

Bidders are required to provide products that adhere strictly to the specifications outlined in IS 10322 (Part 5 / Section 3). The Octagonal Poles must be robust, durable, and suitable for various environmental conditions. The LED Luminaries should deliver efficacious illumination levels while maintaining energy efficiency. All products must pass rigorous quality testing standards prior to delivery.

Financial Requirements

Participants should provide a detailed quotation that includes unit pricing, total costs, and any applicable taxes. Financial stability where proof of previous contracts and government work might be assessed could be required. Moreover, bidders need to submit an Earnest Money Deposit (EMD) which is recoverable upon compliance with the contract terms.

Document Submission Details

All required documents must be submitted electronically through the designated tendering portal. Proper documentation is critical and should include the completed bid forms, product specifications, financial proposals, and any required certificates.

Special Provisions

Provisions have been established for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage their participation in the tendering process. Eligible entities may benefit from relaxed bidding criteria and potentially favorable terms, aiming to promote local industry growth.

Evaluation Process

Evaluations will be carried out using a structured methodology, where bids will be assessed based on quality, price, technical compliance, and delivery timelines. A price evaluation will be performed to ensure that the bids align with budget constraints without compromising quality.

Delivery Locations

Products are to be delivered at specified urban locations as outlined in the tender documentation. Selected bidders will receive a list of designated delivery points upon contract awarding.

Contact Information

For any queries related to this tender, please refer to the official Urban Development and Environment Departments contact details listed in the tendering portal.