Tender Title: PURCHASE OF MT SPARES
Reference Number: GEM/2025/B/6213505
Issuing Authority/Department:
Ministry of Defence, Department of Military Affairs
Scope of Work and Objectives
The objective of this tender is to procure multiple spare parts for military vehicles, ensuring that the supplies contribute to the overall operational readiness and maintenance of these vehicles. The tender covers a comprehensive list of components, including but not limited to oil seals, ball joints, yokes, fixing brackets, gear lever bush kits, and various types of lights and switches. A total of 140 units of these items are required, aimed at enhancing the efficiency and reliability of military equipment.
Eligibility Criteria
To be eligible to participate in this tender, bidders must fulfill several key requirements including:
- Registration as a legal entity with the ability to supply the items specified.
- Compliance with all applicable regulations and standards as mandated by the Ministry of Defence.
- Demonstration of prior experience in supplying similar parts to government or defense sectors will be advantageous.
Technical Requirements
The technical specifications for the items must adhere to military standards and should guarantee durability and reliability in operational conditions. Bidders must provide detailed specifications and quality assurance for all components, including:
- Oil Seal
- Assembly Ball Joint
- Universal Joint Yoke
- Fixing Bracket Assembly
- Gear Lever Bush Kit
Financial Requirements
Bidders must present a clear financial proposal that outlines the pricing for the listed components. This proposal should include:
- Unit costs
- Taxes and shipping charges
- Payment terms, which must comply with standard practices for government tenders.
Document Submission Details
All proposals must be submitted electronically through the government procurement portal. Bidders are required to attach all necessary documents, including:
- Financial quotes
- Certificate of registration
- Technical specification sheets
Submissions will be accepted until the designated deadline, to be specified in the procurement portal.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) are available, including relaxation in eligibility criteria and potential favorable evaluation during the selection process. Bidders who qualify as startups may also benefit from specific initiatives aimed at fostering new businesses as per the guidelines provided by the Ministry of Defence.
Evaluation Process
The evaluation of bids will be conducted based on both technical and financial criteria. This will include:
- Compliance with technical specifications
- Overall cost
- Previous performance and reliability
The selection committee will review each submission, focusing on meeting the requirements set forth in this tender.
Delivery Locations
All deliveries will be directed to specified military installations as indicated in the tender documents. Bidders must confirm their capability to meet the delivery timeline and logistics requirements.
Contact Information
For further inquiries regarding this tender, please consult the official ministry communication channels provided on the government procurement portal.
Tender BOQ Items
23 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified spare parts. Bidders must comply with all relevant laws and standards mandated by the Ministry of Defence. Additionally, prior experience in supplying similar components, especially to government or defense projects, will enhance chances of qualification.
Bidders must submit mandatory certificates, including but not limited to registration documents, a GST certificate, and any other relevant quality assurance certifications that demonstrate compliance with military standards. It is important to ensure all documents are current and valid as per the tender guidelines.
The registration process for participating in this tender typically occurs through the government procurement portal. Interested bidders must create an account, verify their identity, and ensure that they meet all the requirements for their registration to be considered valid for the tender.
Submissions must be made in specified document formats such as PDF, XLS, or DOC as accepted on the procurement portal. All uploaded documents should be clear and readable to facilitate proper evaluation by the selection committee.
The evaluation process for the tender includes a multi-step procedure focusing on both technical and financial submissions. Proposals will be meticulously reviewed based on compliance with the specified requirements, pricing, and prior performance records before a final selection is made. Notifications regarding results will be communicated through official channels on the procurement portal.
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